Exhibit 1 - Agenda Information Sheet - CTCCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: December 13, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Consolidated Traffic Controls, Inc., for the
purchase of traffic hardware and signals, Section B – Crossing Systems and Section C – Miscellaneous, to
be stocked in the City of Denton Warehouse; providing for the expenditure of funds therefor; and providing
an effective date (IFB 8090 – awarded to Consolidated Traffic Controls, Inc., for one (1) year, with the
option for two (2) additional one (1) year extensions, in the total three (3) year not-to-exceed amount of
$1,350,000.00).
INFORMATION/BACKGROUND
Traffic Signals and Hardware allow for safe vehicle and foot traffic across intersections. These signals also
work to flow traffic through the city using LED signals and signs as visual indicators to the end users.
Vehicle detection systems and sensors are used to help the signals know when vehicles are present at the
intersections. The hardware on this IFB supports the use of these systems. These traffic signals and hardware
are stocked in the Warehouse and used on an as-needed basis.
Invitation for Bids was sent to 81 prospective suppliers of this item, including four (4) Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Three (3) bids meeting specifications were received. The lowest bid was
received by Consolidated Traffic Controls, Inc. for Sections B and C.
NIGP Code Used for Solicitation: 550 - Markers, Plaques and Traffic
Control Devices
Notifications sent for Solicitation sent in IonWave: 81
Number of Suppliers that viewed Solicitation in IonWave: 13
HUB-Historically Underutilized Business Invitations sent out: 4
SBE-Small Business Enterprise Invitations sent out: 30
Responses from Solicitation: 3
RECOMMENDATION
Award a contract with Consolidated Traffic Controls, Inc., for the purchase of traffic hardware and signals,
Section B – Crossing Systems and Section C – Miscellaneous, to be stocked in the City of Denton
Warehouse, in a one (1) year, with the option for two (2) additional one (1) year extensions, in the total
three (3) year not-to-exceed amount of $1,350,000.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Consolidated Traffic Controls, Inc.
Arlington, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded from Distribution Center Working Capital account and charged back to the
using department. The budgeted amount for this item is $1,350,000. The City will only pay for services
rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Keith Kading, 940-349-7178.
Legal point of contact: Marcella Lunn at 940-349-8333.