Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
INTERIM ACM: Cassey Ogden
DATE: January 24, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with McCarthy Building Companies, Inc., for the
construction of the Mayhill Road Phase 2 Project; providing for the expenditure of funds therefor; and
providing an effective date (CSP 8092 – awarded to McCarthy Building Companies, Inc., in the not-to-
exceed amount of $20,469,433.55).
INFORMATION/BACKGROUND
The Mayhill Road Project is a roadway project that, once complete, will increase the carrying capacity of
Mayhill Road by creating a continuous four-lane divided roadway between US 380 and IH 35 E. Mayhill
Phase 1 extended from US 380 to the north of Quail Creek Road and construction was completed in October
2020. The Mayhill Rd Phase 2 Project will extend the existing Mayhill Road on a new location from Phase
1 to Colorado Boulevard as a 4-lane road with a 4-lane bridge over the rail (with a future option to widen
to a 6-lane), new side paths, and trails (5-10 feet), traffic signals, street lighting, and a regional flood control
structure.
On February 18, 2010, the City of Denton (“City”) and the Texas Department of Transportation (“TxDOT”)
entered into an Advance Funding Agreement (“AFA”) for the expansion of Mayhill Road from a two-lane
rural road to a four-lane divided urban arterial roadway from IH 35E to US 380 (CSJ 0918-46-246). On
October 19, 2010, City Council approved a contract with Freese and Nichols, Inc. for the design of the
Mayhill Road Widening and Improvements project from US 380 through Colorado Boulevard.
The Mayhill Phase 2 Project has a total project cost of $20,469,433.55. This estimate includes a
$19,494,698.62 total base proposal amount and a five (5) percent contingency amount of $974,734.93. The
five (5) percent contingency allowance is for the sole use of the City and will be subject to written
authorization by the City’s Project Manager and Program Manager.
McCarthy Building Companies was selected as the contractor during the Competitive Sealed Proposal
process based on the company’s key personnel, reputation & ability to complete similar projects, detailed
schedule, safety record, and proposal cost. The selected contractor rated in the range of above average to
superior in all categories. The detailed schedule and written plan were presented thoroughly with a focus
on critical path scheduling and action plans. Key personnel requirements submitted were in-depth on the
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
company’s level of experience. The evaluation team combined category scoring and proposal price of all
nine (9) offerors to make the selection of McCarthy Building Companies.
Competitive Sealed Proposals were sent to 917 prospective suppliers, including 69 Denton firms, of this
item. In addition, specifications were placed on the Procurement website for prospective suppliers to
download and advertised in the local newspaper. Nine (9) proposals were received and were evaluated
based upon published criteria including key personnel, quality, reputation, ability to complete projects on
schedule and within budget, detailed schedule and written plan, safety record, and price. Best and Final
Offers (BAFO) were requested from the top firm. Based upon this evaluation, McCarthy Building
Companies, Inc. was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 911, 912, 913, and 914
Notifications sent for Solicitation sent in IonWave: 917
Number of Suppliers that viewed Solicitation in IonWave: 51
HUB-Historically Underutilized Business Invitations sent out: 92
SBE-Small Business Enterprise Invitations sent out: 327
Responses from Solicitation: 9
RECOMMENDATION
Award a contract with McCarthy Building Companies, Inc., for the construction of the Mayhill Road Phase
2 Project, in the not-to-exceed amount of $20,469,433.55.
PRINCIPAL PLACE OF BUSINESS
McCarthy Building Companies, Inc.
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This project will begin upon approval with a final construction completion date within 600 calendar days
from the Notice to Proceed.
FISCAL INFORMATION
These services will be funded from a combination of RTR Accounts, Roadway Impact Fee Funds, and
Certificates of Obligations.
RTR Account 350462444.1360.40100 $10,000,000
RTR Account 350536444.1360.40100 $4,000,000
Roadway Impact Fee fund (Service Area E) 350536472.1360.40100 $1,000,000
Certificates of Obligations (COs) 350462402 $40,000
Requisition #158657 has been entered into the Purchasing software system in the amount of
$19,494,698.62. The budgeted amount for this item is $20,469,433.55.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Presentation
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tracy L. Beck, 940-349-8925.
Legal point of contact: Marcella Lunn at 940-349-8339.