Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
INTERIM ACM: Cassey Ogden
DATE: January 24, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
rejecting any and all competitive bids under IFB 8094 for the Bonnie Brae Phase 3 Road Widening and
Reconstruction Project; and providing an effective date (IFB 8094).
INFORMATION/BACKGROUND
The Capital Improvement Projects (CIP) Department solicited bids for the Bonnie Brae Phase 3 Road
Widening and Reconstruction Project, and after evaluation, the cost of the contract was determined to be
more than anticipated. The Estimate At Completion for this project was $23 million and received three bids
ranging from $35 to $39 million.
During the solicitation process, there were 55 questions submitted by potential bidders resulting in multiple
Addendums regarding missing and revised specifications and project plan sheets. Before the closing
deadline, six (6) potential vendors expressed an intent to bid for this project, but only three (3) firms
completed their submission before the closing deadline. The CIP staff believes that the lack of bid responses
and overestimated bid pricing is due to the 18-month construction completion schedule and plan sheet
discrepancies. Due to these issues, CIP staff recommends rejecting all bids and resoliciting the project as a
Competitive Sealed Proposal, extending the construction schedule from 18 months to 24 months, and
allowing the prospective bidders to provide their own traffic control/construction phasing.
In accordance with the Local Government Code 252.043, the City Council may reject any and all bids.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 23, 2023, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Staff recommends rejection of all bids for the Bonnie Brae Phase 3 Road Widening and Reconstruction
Project.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Robin Davis, 940-349-7713.
Legal point of contact: Marcella Lunn at 940-349-8333.