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7996 - Amendment 1 Executed Docusign Transmittal Coversheet File Name Purchasing Contact Contract Expiration DocuSign Envelope ID: FCBBB32F-2791-41B5-8386-ACFF42BC2F7C RFP CLIMATE ACTION ADAPTATION PLAN-AMENDMENT 1 Crystal Westbrook 7996 N/A 7996 PSA – Amendment #1 Page 1 of 2 FIRST AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND SUSTAINABILITY SOLUTIONS GROUP USA, INC. PSA 7996 THE STATE OF TEXAS § COUNTY OF DENTON § THIS FIRST AMENDMENT TO CONTRACT 7996 (“Amendment”) by and between the City of Denton, Texas (“City”) and SUSTAINABILITY SOLUTIONS GROUP USA, INC. (“Consultant”); to that certain contract executed on July 19, 2022, in the original not-to-exceed amount of $132,000 (the “Agreement”); for services related to Climate Action Adaptation Plan. WHEREAS, the City deems it necessary to further expand the services provided by Consultant to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $12,500 with this Amendment for an aggregate not-to-exceed amount of $144,500; and FURTHERMORE, the City deems it necessary to further expand the goods/services provided by Consultant to the City; NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. The additional services described in Exhibit “A” of this Amendment, attached hereto and incorporated herein for all purposes, for professional services related to the Climate Action Adaptation Plan, are hereby authorized to be performed by Consultant. For and in consideration of the additional services to be performed by Consultant, the City agrees to pay, based on the cost estimate detail attached as Exhibit “A”, a total fee, including reimbursement for non-labor expenses an amount not to exceed $12,500. 2. This Amendment modifies the Agreement amount to provide an additional $12,500 for the additional services with a revised aggregate not to exceed total of $144,500. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. DocuSign Envelope ID: FCBBB32F-2791-41B5-8386-ACFF42BC2F7C 7996 PSA – Amendment #1 Page 2 of 2 IN WITNESS WHEREOF, the City and the Consultant, have each executed this Amendment electronically, by and through their respective duly authorized representatives and officers on this date _________________________. “CITY” CITY OF DENTON, TEXAS A Texas Municipal Corporation By: _________________________________ “CONSULTANT” SUSTAINABILITY SOLUTIONS GROUP USA, INC. By: _________________________________ AUTHORIZED SIGNATURE, TITLE THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT DocuSign Envelope ID: FCBBB32F-2791-41B5-8386-ACFF42BC2F7C Mr Director of Environmental Services & Sustainability Michael Gange Environmental Services & Sustainability 2/2/2023 Page 1 of 2 Change Request Project Name: Denton Climate Action Adaptation Plan SSG Project Number: 22051 Client Name: City of Denton Date of Request: October 14, 2022 Change Request Nbr: 1 Title of Change: Cost of one SSG staff member to travel to Denton Description of Change: The City of Denton requires that SSG be on-site in Denton for key activities during this project. The costs for SSG to travel and stay in Denton were not included in the original project scope or budget. This change request documents the additional cost to the City of Denton for SSG staff to travel and stay in Denton up to 5 times, at a maximum cost of 2500 USD per trip, over the course of this project. The costs to Denton for each trip will include: - Car rental and fuel (estimated to be 120 USD for a two-day trip from Austin), - Hotel (estimated to be 85-105 USD / night), and - A daily allowance of 116 USD for food and incidentals. Denton will be charged for the actual costs of travel to a maximum of 12,500 USD. If the actual costs are significantly different from the estimates given, SSG will advise Denton of the anticipated difference as soon as possible. If not all of these trips or all of this cost are required, Denton will not be charged for the unused portion. SSG will cover the cost of time for staff to travel to Denton. SSG and the City of Denton will endeavor to group engagement activities together so that two can be completed in a single trip whenever possible. If additional trips are required after these funds have been used, another change request will be created. The trips are currently expected to include the following, but the dates and activities may change, as agreed between SSG and Denton: - Trip 1: Late January, 2022 - including the SFAC Workshop and the Community Town Hall on the Inventory and BAU Scenario. - Trip 2: Late March, 2023 - including a Community Workshop on Actions and an SFAC Workshop on Targets and Actions. A Focus Group session may be added. - Trip 3: Late April, 2023 - including an SFAC Workshop on Action Prioritization, and 1-2 focus group sessions. - Trip 4: Late May, 2023 - including an SFAC Workshop on the draft plan and a presentation to staff (and possibly Council members), as well as 2-3 focus group sessions. - Trip 5: June 20, 2022 - including the presentation of the final plan to City Council. Impact to Schedule: The requirement to travel is not expected to impact the schedule. EXHIBIT A DocuSign Envelope ID: FCBBB32F-2791-41B5-8386-ACFF42BC2F7C Page 2 of 2 Total Cost: The total cost will not exceed 12,500 USD, including taxes. Prepared by (SSG Name and Signature): Accepted by (Client Name and Signature): Maurya Braun, Senior Consultant________ __________________________________ ________________ __________________________________ Date Signed:__January 13, 2023________ DocuSign Envelope ID: FCBBB32F-2791-41B5-8386-ACFF42BC2F7C Certificate Of Completion Envelope Id: FCBBB32F279141B58386ACFF42BC2F7C Status: Completed Subject: ***Purchasing Approval*** contract #7996 - Amendment 1 Source Envelope: Document Pages: 5 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 1 Crystal Westbrook AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 crystal.westbrook@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 1/27/2023 2:28:18 PM Holder: Crystal Westbrook crystal.westbrook@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Crystal Westbrook crystal.westbrook@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.10 Sent: 1/27/2023 2:32:08 PM Viewed: 1/27/2023 2:33:36 PM Signed: 1/27/2023 2:34:14 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 1/27/2023 2:34:17 PM Viewed: 1/29/2023 1:07:13 PM Signed: 1/29/2023 1:07:33 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Yuill Herbert yuill@ssg.coop Mr Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 96.44.108.34 Sent: 1/29/2023 1:07:37 PM Resent: 2/1/2023 1:39:28 PM Viewed: 2/1/2023 2:00:44 PM Signed: 2/1/2023 2:00:55 PM Electronic Record and Signature Disclosure: Accepted: 2/1/2023 2:00:44 PM ID: 8fb0ca59-f17b-4ef1-aa82-b4131aa24d77 Michael Gange michael.gange@cityofdenton.com Director of Environmental Services & Sustainability Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 67.10.70.74 Sent: 2/1/2023 2:00:58 PM Viewed: 2/2/2023 3:03:15 PM Signed: 2/2/2023 3:03:50 PM Electronic Record and Signature Disclosure: Accepted: 2/2/2023 3:03:15 PM ID: 97cdc42f-a642-4785-a4b2-de6b09b84ed6 Signer Events Signature Timestamp Crystal Westbrook crystal.westbrook@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 2/2/2023 3:03:54 PM Viewed: 2/2/2023 3:24:39 PM Signed: 2/2/2023 3:24:46 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 2/2/2023 3:24:49 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Katherine Barnett katherine.barnett@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 2/2/2023 3:24:49 PM Electronic Record and Signature Disclosure: Accepted: 7/25/2022 11:04:04 AM ID: 5276e1d9-d0e7-482e-87c2-b75679cd8079 Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/27/2023 2:32:08 PM Certified Delivered Security Checked 2/2/2023 3:24:39 PM Signing Complete Security Checked 2/2/2023 3:24:46 PM Completed Security Checked 2/2/2023 3:24:49 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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