Exhibit 1 - Agenda Information SheetCity of Denton
______________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
INTERIM ACM: Cassey Ogden
DATE: February 7, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal cooperation,
authorizing the City Manager to execute a contract with Whirlix Design, Inc., through the Buy Board
Cooperative Purchasing Network Contract # 679-22, for the construction of the Sequoia Park Playground
for the Parks and Recreation Department; providing expenditure of funds therefor; and providing an
effective date (File 8161 – awarded to Whirlix Design, Inc., in the not-to-exceed amount of $179,832.85).
INFORMATION/BACKGROUND
In 2021, the Parks and Recreation Department received a Community Development Block Grant (CDBG)
of $175,000 for enhancements to Sequoia Park. These included the addition of ADA sidewalk connections
to the neighborhood and Phase 1 of a new playground. In 2022, the Parks and Recreation Department was
awarded $208,800 from CDBG for additional enhancements to Sequoia Park. These included the purchase
and installation of Phase 2 of the playground, which is the five (5) to the 12-year-old play structure, as well
as a pavilion next to the playground. In June 2022, City Council approved the 2022 Action Plan in which
this grant award is included as part of the CDBG funding package.
Phase 1 of the playground and sidewalk connections was completed in July 2022. Parks and Recreation
applied for and was awarded CDBG funding for $208,800 as part of the 2022 Action Plan. This funding is
to complete Phase 2 of the playground and to add a small pavilion. As a playground’s life span is typically
15 years, this playground has been added to the Playground Replacement Plan for 2037.
Sequoia Park has been predominately undeveloped since it was received by the City in 2001. A loop trail
and tree planting were completed in 2018 and have been very well received by the community. During
recent public meetings, a strong desire for a playground in this park has been expressed. This area does not
have close access to playground amenities without having to cross a busy highway, US 380, that the area
families feel is highly dangerous to their children. Also, the community has expressed a desire to have the
park trail connected to the neighborhood via the three Cul-de-sacs to the east, which is included in this plan.
Parks and Recreation staff met with neighbors on several occasions including neighborhood meetings and
an annual community picnic over the last few years to discuss improvements to the park that have included
trail construction, neighborhood connectivity, turf enhancements, and playground development. This
project is a result of these outreach efforts.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
In June 2021, City Council approved the Sequoia Park Playground Project Phase 1, as part of the 2021
Action Plan for Housing and Community Development (Ordinance 21-503). A total of $175,000 in CDBG
funds was awarded for the project.
In July 2022, City Council approved the Sequoia Park Playground Project Phase 2, as part of the 2022
Action Plan for Housing and Community Development (Ordinance 22-830). A total of $208,800 in CDBG
funds was awarded for the project.
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with Whirlix Design, Inc., for the construction of the Sequoia Park Playground for the
Parks and Recreation Department, in a not-to-exceed amount of $179,832.85.
PRINCIPAL PLACE OF BUSINESS
Whirlix Design, Inc.
Richardson, TX
ESTIMATED SCHEDULE OF PROJECT
This contract will be started upon approval with a completion date of approximately 16 weeks.
FISCAL INFORMATION
These services will be funded from Parks and Recreation Department Construction account
400378444.1360.40100. Requisition #158691 has been entered into the Purchasing software system in the
amount of $179,832.85. The budgeted amount for this item is $179,832.85.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Gary Packan, 940-349-7460.
Legal point of contact: Marcella Lunn at 940-349-8333.