Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: February 21, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Mayer Construction, LLC dba Mayer Materials,
for the bagging of Dyno Dirt for the Beneficial Reuse Department; providing for the expenditure of funds
therefor; and providing an effective date (IFB 8150 – awarded to Mayer Construction, LLC dba Mayer
Materials, for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five
(5) year not-to-exceed amount of $250,000.00). The Public Utilities Board recommends approval (5 - 0).
INFORMATION/BACKGROUND
The function of the Beneficial Reuse department is to divert all brush from the Landfill as well as biosolids
from the Water Reclamation Plant. These waste products are combined to produce nutrient-rich compost
that can be used by the City of Denton’s citizens to enhance their yards and flower gardens, and amend soils
while also diverting waste products that would take up much-needed landfill space.
The bagging of the Dyno Dirt product is part of the department’s objective to provide the citizens of Denton
with a convenient and manageable way to purchase, transport, and apply the Dyno Dirt product. This allows
the City of Denton to provide beneficial products to a larger segment of its population while still recovering
the costs of these services.
Project Description Estimated 5-Year Expenditure
Estimated Yearly Spend $ 50,000
Total $ 250,000
Below is the information Mayer Construction, LLC dba Mayer Materials, provided regarding the wages
they pay their employees who will be assigned to the City’s contract.
Position Description Number of Assigned Employees Hourly Rate of Assigned Employees
CDL Driver 1 assigned employee $23.00 per hour
Loader Operator 1 assigned employee $31.00 per hour
Bagging Operations 3 assigned employees $17.00 per hour
Invitation for Bids was sent to 552 prospective suppliers of this item, including 48 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download, and
advertised in the local newspaper. One (1) bid was received, and references were checked to ensure the
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
vendor can provide the services requested in the Scope of Work. The department is awarding the contract
to Mayer Construction, LLC dba Mayer Materials.
NIGP Code Used for Solicitation: 085, 961, and 962
Notifications sent for Solicitation sent in IonWave: 552
Number of Suppliers that viewed Solicitation in IonWave: 8
HUB-Historically Underutilized Business Invitations sent out: 51
SBE-Small Business Enterprise Invitations sent out: 241
Responses from Solicitation: 1
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 13, 2023, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Mayer Construction, LLC dba Mayer Materials, for the bagging of Dyno Dirt for the
Beneficial Reuse Department, in a three (3) year, with the option for two (2) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $250,000.
PRINCIPAL PLACE OF BUSINESS
Mayer Construction, LLC dba Mayer Materials
Aledo, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Beneficial Reuse account number 640400.6545. Requisition #158761
has been entered into the Purchasing software system in the amount of $50,000. The budgeted amount for
this item is $250,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Mark Bartek, 940-349-8626.
Legal point of contact: Marcella Lunn at 940-349-8333.