Exhibit 1 - Agenda Information Sheet - Amendment 9City of Denton
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: April 18, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a ninth amendment to a Professional Services Agreement between the City of
Denton and Peak Program Value, LLC, amending the contract approved by City Council on October 13,
2020, in the not-to-exceed amount of $696,074.00; amended by amendments 1-8 approved by Purchasing
and City Council; said ninth amendment for additional program management services for the construction
phase of the Public Safety Buildings (Police Headquarters, Police Substation, and Firing Range); providing
for the expenditure of funds therefor; and providing an effective date (RFQ 7425 – providing for an
additional ninth amendment expenditure amount not-to-exceed $317,490.00, with the total contract amount
not-to-exceed $2,771,350.00).
INFORMATION/BACKGROUND
Peak Program Value, LLC (PPV) has been providing program management services (i.e., cost control,
schedule management, and “best value” strategies) for the preconstruction/construction phases of the Public
Safety Buildings (Police Headquarters, Police Substation, and Firing Range) and multiple other vertical
capital improvement projects for over two years. These services are provided both under the Professional
Services Agreement referenced above that expires on September 30, 2023, and earlier assignments awarded
by the City of Denton. The aggregate cost savings and cost avoidance seen by the City across these projects
has been more than $2 million.
Under this continuation of an existing engagement, PPV will continue to provide construction and close-
out phase program management services for the Public Safety Buildings projects through the currently
scheduled completion and closeout, in a not-to-exceed amount of $317,490. In addition, PPV’s services will
continue to be provided for other City building projects now underway under earlier Task Orders.
Amendment
Task
Order
Project
Approved
By
Date
Amount
TO #1 Public Safety Buildings City Council 10/13/2020 $696,074.00
Amend #1 $ 44,910.00
TO #2 City Hall West Renovation Purchasing 2/8/2021 $ 44,910.00
Amend #2 $ Pro-Bono
TO #3 Loop 288 Junction City Council 4/8/2021 $ -
Amend #3 $463,985.00
TO #4 American Legion Hall Renovation City Council 6/15/2021 $ 11,380.00
TO #5 Service Center Renovation City Council 6/15/2021 $331,181.00
TO #6 Fleet Maintenance Building Expansion City Council 6/15/2021 $121,424.00
Amend #4 $ 36,791.00
TO #7 Service Center Complex Site Evaluation Purchasing 8/20/2021 $ 36,791.00
Task Order #5 REV 1-Scope Amendment Purchasing 8/20/2021 $ -
Amend #5 $540,256.00
TO #8 Project Control Services City Council 9/14/2021 $ 47,500.00
TO #9 Solid Waste Fleet Maintenance Shop City Council 9/14/2021 $221,567.00
TO #10 Denton Municipal Electric Renovation City Council 9/14/2021 $271,189.00
Amend #6 $216,769.00
TO #11 Fire Station No. 9 City Council 10/19/202
1
$216,769.00
Amend #7 $ 31,755.00
TO #12 Facility Condition Assessment Purchasing 12/27/202
1
$12,310.00
TO #13 Facility Master Plan Purchasing 12/27/202
1
$19,445.00
Amend #8
8/16/2022 $423,320.00
TO#1 Project Controls and Management Services City Council 8/16/2022 $423,320.00
Amend #9 $317,490.00
TO#1 Project Controls and Management Services City Council $317,490.00
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 13, 2020, City Council approved a contract with Peak Program Value, LLC, for Task Order #1, in
the not-to-exceed amount of $696,074 (Ordinance 20-1995).
On February 8, 2021, Purchasing approved Amendment No. 1, Task Order #2, with Peak Program Value,
LLC, in the not-to-exceed amount of $44,910, for a total not-to-exceed amount of $740,984.
On April 8, 2021, Purchasing approved Amendment No. 2, Task Order #3, with Peak Program Value, LLC,
for pro-bono services, in the total not-to-exceed amount of $740,984.
On June 15, 2021, City Council approved Amendment No. 3, Task Order #4, #5, and #6, with Peak Program
Value LLC, in the not-to-exceed amount of $463,985, for a total not-to-exceed amount of $1,204,969
(Ordinance 21-1126).
On August 21, 2021, Purchasing approved Amendment No. 4, Task Order #7 with Peak Program Value, LLC,
in the not-to-exceed amount of $36,791, for a total not-to-exceed amount of $1,241,760.
On September 14, 2021, City Council approved Amendment No. 5., Take Orders #8, #9, and #10 with Peak
Program Value LLC, in the not-to-exceed amount of $540,256, for a total not-to-exceed amount of $1,998,785
(Ordinance 21-1868).
On December 27, 2021, City Council approved Amendment No. 6 with Peak Program Value, LLC.,
preconstruction and construction management services for Fire Station Number 9, in a not-to-exceed amount
of $216,769, for a total amended contract amount of $1,998,785. (Ordinance 21-2170).
On August 21, 2021, Purchasing approved Amendment No. 7, Task Order #7 with Peak Program Value,
LLC, in the not-to-exceed amount of $31,755.00, for a total not-to-exceed amount of $2,030,540.
On August 16, 2022, City Council approved Amendment No. 8, Task Order #1 with Peak Program Value,
LLC, in the not-to-exceed amount of $423,320, for a total not-to-exceed amount of $2,453,860 (Ordinance
22-1687).
RECOMMENDATION
Award Amendment No. 9 with Peak Program Value, LLC, for continued construction management services
for the Public Safety Buildings projects, in a not-to-exceed amount of $317,490 for a total amended contract
amount of $2,771,350.
PRINCIPAL PLACE OF BUSINESS
Peak Program Value, LLC
Boulder, CO
ESTIMATED SCHEDULE OF PROJECT
This contract expires on October 12, 2023.
FISCAL INFORMATION
These services will be funded from General Obligation and Certificate of Obligation funds dedicated to
facility projects. Requisitions will be entered on an as-needed basis. The total amended amount of this contract
is $2,771,350.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance, Contract, and Amendments
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Amendment 9
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information about this acquisition, contact: Trevor Crain, 940-349-7426.
Legal point of contact: Marcella Lunn at 940-349-8333.