Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: April 18, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Closner Equipment Company, Inc., through the
Buy Board Cooperative Purchasing Network Contract # 685-22, for the acquisition of a cold planer and
track paver for the Streets Department; and execute a contract with Closner Equipment Company, Inc., who
is an authorized distributor of Dynapac North America, through the Buy Board Cooperative Purchasing
Network Contract # 685-22, for the acquisition of an asphalt roller for the Streets Department; providing
the expenditure of funds therefor; and providing an effective date (File 8230 – awarded to Closner
Equipment Company, Inc., in the not-to-exceed amount of $1,190,740.00).
INFORMATION/BACKGROUND
Currently, the Streets Department is renting similar equipment to meet the new lay goal of 10 lane miles
per year. The equipment costs approximately $41,000 per month to rent. The purchase of the equipment
was approved in the FY22-23 budget to alleviate the monthly rental cost. The City expects to see cost
savings 30 months after the purchase with a total cost savings estimated at $2,700,000. The proposed
equipment meets the latest Tier 4F emissions standards set by the Environmental Protection Agency.
Comparison pricing was obtained from cooperative purchasing programs. The comparison showed a seven
percent average savings by using Closner Equipment through the BuyBoard Cooperative Purchasing
Network.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
Vendor Total Price
Closner $1,190,740.00
Kirby-Smith $1,224,600.00
Holt-Cat $1,404,027.34
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Closner Equipment Company, Inc., for the acquisition of a cold planer, track paver,
and asphalt roller, in a not-to-exceed amount of $1,190,740.
PRINCIPAL PLACE OF BUSINESS
Closner Equipment Company, Inc.
Rhome, TX
ESTIMATED SCHEDULE OF PROJECT
Delivery of the items will occur within 12 weeks after receipt of order.
FISCAL INFORMATION
These items will be funded from a combination of the following accounts:
Account Name Account number OR amount
Streets Cold Planer 810616469 $735,218
Streets Paver 810617469 $304,550
Streets Asphalt Roller 810615469 $150,972
Requisition #159472 has been entered into the Purchasing software system in the amount of $1,190,740.
The budgeted amount for this item is $1,190,740.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quote
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Marcella Lunn at 940-349-8333.