Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: May 2, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Eurovia Atlantic Coast, LLC dba Sunmount Paving
Company, for the 2019 Street Bond Neighborhood 4 project for the Capital Projects Department; providing
for the expenditure of funds therefor; and providing an effective date (CSP 8110 – awarded to Eurovia
Atlantic Coast, LLC dba Sunmount Paving Company, in the not-to-exceed amount of $7,541,673.42). The
Public Utilities Board recommends approval (6 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility
INFORMATION/BACKGROUND
Neighborhood 4 contains 24 street segments that will be reconstructed as part of the 2019 Street
Reconstruction Bond. The project will adhere to a holistic approach aimed at limiting future construction
disruptions by replacing other aging public infrastructure within the limits of the project area. This includes
replacing existing aging water and sanitary sewer lines, and limited sidewalk improvements.
In Q1 2022, the City initiated preliminary design services for improvements to Neighborhood 4 in
partnership with HDR, Inc. as part of the overall program management efforts to plan and construct street
segments included within the 2019 Street Reconstruction Bond. The Capital Projects Department
anticipated advertising the project in Q1 2023, and the construction contract awarded in Q3 2023. With the
approval of this contract, both estimates will be met.
The Neighborhood 4 Project has a total project construction cost of $7,541,673.42. This estimate includes
a $7,182,546.11 total base proposal amount and a 5% contingency of $359,127.31. A contingency
allowance, if any, is for the sole use of the City and will be subject to written authorization by the City’s
Project Manager and Program Manager.
Competitive Sealed Proposals were sent to 946 prospective suppliers, including 69 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Three (3) proposals were received and were evaluated based on published
criteria including key personnel, quality and reputation, detailed schedule and plan, safety record, and price.
Best and Final Offer (BAFO) was requested from the top firm. Based upon this evaluation, Eurovia Atlantic
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Coast, LLC dba Sunmount Paving Company was ranked the highest and determined to be the best value
for the City.
NIGP Code Used for Solicitation: 911, 912, 913, and 914
Notifications sent for Solicitation sent in IonWave: 946
Number of Suppliers that viewed Solicitation in IonWave: 25
HUB-Historically Underutilized Business Invitations sent out: 94
SBE-Small Business Enterprise Invitations sent out: 334
Responses from Solicitation: 3
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 24, 2023, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Eurovia Atlantic Coast, LLC dba Sunmount Paving Company, for the 2019 Street
Bond Neighborhood 4 project for the Capital Projects Department, in a not-to-exceed amount of
$7,541,673.42.
PRINCIPAL PLACE OF BUSINESS
Eurovia Atlantic Coast, LLC dba Sunmount Paving Company
Justin, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within 360 calendar days.
FISCAL INFORMATION
These services will be funded from a combination of the accounts listed below.
Account Name Account Number OR Amount
2019 Bond 350523473.1360.40100 $1,669,000.38
2019 Bond 350523469.1360.40100 $2,484,048.72
Water 630489523.1360.40100 $1,811,551.03
Wastewater 640469545.1360.40100 $1,138,416.70
Sidewalks 350549473.1360.40100 $79,529.28
Requisition #159712 has been entered into the Purchasing software system in the amount of $7,182,546.11.
The budgeted amount for this item is $7,541,673.42.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: LLC Members
Exhibit 4: Presentation
Exhibit 5: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Taylor Holt, 940-349-8938.
Legal point of contact: Marcella Lunn at 940-349-8333.