REUSE WATER LINE RELOCATION-5859-Award/Ordinance/Pricing
Docusign City Manager Approval T ransmittal Coversheet
File Name
Purchasing Contact
DocuSign Envelope ID: 71D20BB1-1DB0-4C70-B330-257053167CC8
RFP
Rebecca Hunter
5859
18" Re-Use Water Line Relocation
Request for City Manager Approval of Purchase
DATE: October 27 , 201 5 Questions concerning this
acquisition may be directed
DEPARTMENT: Materials Management to Vance Kemler 349 -8044
ACM: Jon Fortune
SUBJECT
Approve a public works contract with Wilson Contractor Services, LLC for the realignment of
an 18” re -use water line for the City of Denton, in the projected a mount of $96,600 (RFP 5 859 ).
BACKGROUND INFORMATION
The construction of the Landfill screening wall was a multi -phased project spanning multiple
years and is now nearing completion. The wall crosses over a section of the existing re -use water
line, rest ricting access for future maintenance and repairs. This realignment project will relocate
approximately 805 linear feet of 18” re -use line that runs parallel with the screening wall and
Mayhill Road. Th e wall provides a visual screening of the landfill ope rations and provides for
the addition of a section of Landfill liner to increase municipal solid waste storage space. Doing
this will meet the TCEQ site security requirements for the sites western boundary, and will
provide an improved appearance of the bu ffer zone area along the re -alignment of Mayhill Road.
The construction project will take approximately 36 days to complete. During construction all
existing customers serviced by the line will be have minimal interruption in service and will be
notified i n advance of any interruption.
Staff has evaluated and examined multiple proposals to RFP 5859, and has selected Wilson
Contractor Services LLC, located in Denton, as offering the best value for the City.
RFP INFORMATION
Requests for Proposals were sent to 648 prospective contractors . In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Four (4 ) proposal s w ere received (Exhibit 1 -Pricing Sheet). A
Be st and Final Offer (BAFO) was conducted with offers in the competitive range , which resulted
in a price reduction of $5,825 . The proposal s w ere evaluated based upon published criteria
including performance, delivery, acceptance of standard terms and condit ions, and price. Based
upon this evaluation, Wilson Contractor Services, LLC meets all requirements and is determined
to be the best value for the City .
RECOMMENDATION
Approve a contract with Wilson Contractor Services, LLC in the amount of $96,600 .
PRINCIPAL PLACE OF BUSINESS
Wilson Contractor Services, LLC
Denton , TX
DocuSign Envelope ID: 71D20BB1-1DB0-4C70-B330-257053167CC8
Request for City Manager Approval
Page 2
ESTIMATED SCHEDULE OF PROJECT
Approximately 3 0 days after notice to proceed.
CONTRACT ADMINISTRATOR
Vance Kemler 940 -349 -8044
FISCAL INFORMATION
Th is project will be funded from Solid Waste capital project account number 660874595 .
Attachment s :
Exhibit 1 – PUB Minutes
Exhibit 2 – Pricing Sheet
Requested by:
Name: Vance Kemler
Phone 940 -349 -8044
Requisition # 126477
Respectfully submitted:
Purchasing
Expenditure Approved:
__________________________
City Manager or Designate
__________________________
Date
DocuSign Envelope ID: 71D20BB1-1DB0-4C70-B330-257053167CC8
10/30/2015
EXHIBIT 1
DRAFT MINUTES 1
PUBLIC UTILITIES BOARD 2
October 12 , 201 5 3
4
After determining that a quorum of the Public Utilities Board of the City of Denton, Texas is 5
present, the Chair of the Public Utilities Board will thereafter convene into an open meeting on 6
Monday, October 12 , 2015 at 9 :0 0 a .m. in the City Council Chamber s , City of Denton City Hall , 7
215 E. McKinney Street , Denton, Texas . 8
9
Present: Chairman Randy Robinson , Vice Chair Phil Gallivan , Barbara Russell , 10
Lilia Bynum , Charles Jackson, Brendan Carroll and Sarah Parker 11
12
Ex Officio Members : George Campbell, City Manager and Howard Martin, ACM Utilities 13
14
OPEN MEETING 15
16
CONSENT AGENDA 17
18
D . PUB15 -02 7 Consider a recommendation for the City of Denton to enter into a contract 19
with Wilson Contractor Services, LLC in the amount of $96,600 for the realignment, 20
construction, and installation of a 18” re -use line, approximately 805 linear feet, which is used to 21
transport re -use water for irrigation purposes to various locations within the City of Denton. 22
(RFP 5859). 23
24
Motion was made to approve item D by Board Member Russell wi th the second by Board 25
Member Bynum . The vote was 7 -0 approved . 26
27
Adjournment 10 :3 2 a .m . 28
DocuSign Envelope ID: 71D20BB1-1DB0-4C70-B330-257053167CC8
EXHIBIT 2
Final Evaluation
BAFO BAFO BAFO
1
Dickerson Const.
Co. Inc.
Wilson Contractor
Services, LLC
Housley
Communications, Inc.
2 Celina, TX Denton, TX San Angelo, TX
3 Corporation Corporation Corporation
4 45 22 30
5 45 14 21
6 Base Bid amount to construct project per specifications:88,550.00 $ 94,800.00 $ 101,760.00 $
7 10,000.00 $ 1,800.00 $ 3,500.00 $
*includes mobilization
8 Total Bid amount to construct with bonds 98,550.00 $ 96,600.00 $ 105,260.00 $
Item #
UOM
Product Description
Unit Price Unit Price Unit Price
9 LF Furnish and Install 18" Re-Use Waterline C905 DR18 by
Open Cut including all required appurtenances.110.00 $ 120.00 $ no offer
10 Schedule 10 10 10
20 Compliance with Specs 20 20 20
10 Probable Performance 10 10 10
60 Price 59 60 55
100 Total Score:99 100 95
Possible Points:
RFP 5859 - Realignment of 18" Re-Use Waterline
Respondent's Name:
Principal Place of Business (City and State)
Respondent is a Corporation, Partnership, sole Proprietorship,
Indvidual?
Total working days (Monday - Friday/Saturday) after Notice to
Proceed is issued by City for substatial completion:
Total working days (Monday - Friday/Saturday) after Notice to
Proceed is issued by City for project start:
Proposal Pricing:
Payment and Performance Bonds
Optional Pricing:
EVALUATION
DocuSign Envelope ID: 71D20BB1-1DB0-4C70-B330-257053167CC8
Certificate Of Completion
Envelope Id: 71D20BB11DB04C70B330257053167CC8 Status: Completed
Subject: Please DocuSign this document: 5859 City Manager Authorization for 18" Re-Use Water Line Relocation
Source Envelope:
Document Pages: 5 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 Rebecca Hunter
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
rebecca.hunter@cityofdenton.com
IP Address: 129.120.6.150
Record Tracking
Status: Original
10/28/2015 9:02:47 AM
Holder: Rebecca Hunter
rebecca.hunter@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Rebecca Hunter
rebecca.hunter@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(Optional)
Completed
Using IP Address: 129.120.6.150
Sent: 10/28/2015 9:10:02 AM
Viewed: 10/28/2015 9:10:11 AM
Signed: 10/28/2015 9:10:50 AM
Electronic Record and Signature Disclosure:
Not Offered
ID:
Elton Brock
elton.brock@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(Optional)
Using IP Address: 129.120.6.150
Sent: 10/28/2015 9:10:52 AM
Viewed: 10/29/2015 1:03:19 PM
Signed: 10/29/2015 1:03:42 PM
Electronic Record and Signature Disclosure:
Not Offered
ID:
George C Campbell
george.campbell@cityofdenton.com
City Manager
City of Denton
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(Optional)
Using IP Address: 129.120.6.150
Sent: 10/29/2015 1:03:46 PM
Viewed: 10/30/2015 10:57:35 AM
Signed: 10/30/2015 10:58:58 AM
Electronic Record and Signature Disclosure:
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In Person Signer Events Signature Timestamp
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Agent Delivery Events Status Timestamp
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Carbon Copy Events Status Timestamp
Robin Fox
robin.fox@cityofdenton.com
Security Level: Email, Account Authentication
(Optional)
Sent: 10/29/2015 1:03:45 PM
Viewed: 10/30/2015 11:03:25 AM
Electronic Record and Signature Disclosure:
Accepted: 10/9/2015 11:39:51 AM
ID: 04463961-03db-4c4d-9228-d660d6146ed6
Jennifer Bridges
jennifer.bridges@cityofdenton.com
Security Level: Email, Account Authentication
(Optional)
Sent: 10/30/2015 10:59:00 AM
Viewed: 12/9/2015 12:20:54 PM
Electronic Record and Signature Disclosure:
Not Offered
ID:
Julia Klinck
julia.klinck@cityofdenton.com
Contracts Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(Optional)
Sent: 10/30/2015 10:59:00 AM
Electronic Record and Signature Disclosure:
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Notary Events Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 10/30/2015 10:59:00 AM
Certified Delivered Security Checked 10/30/2015 10:59:00 AM
Signing Complete Security Checked 10/30/2015 10:59:00 AM
Completed Security Checked 10/30/2015 10:59:00 AM
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Electronic Record and Signature Disclosure created on: 4/20/2015 2:25:38 PM
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