23-1011 - 8203 - OrdinanceORDINANCE NO. 23-1011
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPALCORPORATION, AUTHORIZING TEn CITY MANAGER TO EXECurE A CONTRACT WITHTEXAS SERIES OF LOCKTON COMPANIES, LLC, FOR PROPERTY AND CASUALTY
INSURANCE BROKERAGE SERVICES FOR RISK MANAGEMENT; PROVIDING FOR THE
EXPENDITURE OF FUNDS THEREFOR; AND PROVDING AN EFFECTrVE DATE (RFP 8203
– AWARDED TO TEXAS SERIES OF LOCKTON COMPANIES, LLC, FORTFEREE (3) YEARS,WITH THE OPTION FOR TWO (2) ADDITIONAL ONE (1) YEAR EXTENSIONS, IN THE
TOTAL FIVE (5) YEAR NOT-TO-EXCEED AMOUNT OF $980,000.00).
WHEREAS, the City has solicited, received, and evaluated competitive proposals for
property and casualty insurance brokerage services for Risk Management; and
WHEREAS, the City Manager, or a designated employee, has received, reviewed, and
recommended that the herein described proposals are the most advantageous to the City considering
the relative importance of price and the other evaluation factors included in the request for
proposals; and
WHEREAS, this procurement was undertaken as part of the City’s governmentalfunction; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies, or services approved and acceptedherein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS :
SECTION 1. The items in the following numbered request for proposal for materials,
equipment, supplies, or services shown in the “Request Proposals” on file in the office of the
Purchasing Agent, are hereby accepted and approved as being the most advantageous to the City
considering the relative importance of price and the other evaluation factors included in the request
for proposals.
RFPNUMBER CONTRACTOR AMOUNT
8203 Texas Series ofLockton Companies, LLC $980,000.00
SECTION 2. That by the acceptance and approval of the above numbered items of the
submitted proposals, the City accepts the offer of the persons submitting the proposals for such items
and agrees to purchase the materials, equipment, supplies, or services in accordance with the terms,
specifications, standards, quantities, and for the specified sums contained in the Proposal Invitations,
Proposals, and related documents.
SECTION 3. That should the City and person submitting approved and accepted items wish
to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the
proposals, the City Manager, or their designated representative, is hereby authorized to execute the
written contract which shall be attached hereto; provided that the written contract is in accordance
with the terms, conditions, specifications, standards, quantities, and specified sums contained in the
Proposal and related documents herein approved and accepted.
SECTION 4. The City Council of the City of Denton, hereby expressly delegates theauthority to take any actions that may be required or permitted to be performed by the City of
Denton under this ordinance to the City Manager of the City of Denton, or their designee.
SECTION 5. By the acceptance and approval of the above enumerated bids, the City
Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with
the approved bids.
SECTION 6. This ordinance shall become effective immediately upon its passage and
approval.
„„MXnTIEL:pprail:: 0 HT;cv“” %bya#,:
following vote U - a:
Aye Nay Abstain Absent
Mayor Gerard Hudspeth:,//-LI
./J
Vicki Byrd, District 1 :
Brian Beck, District 2:
Paul Mel&er, District 3 :
Joe Holland, District 4:
Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
6+h dayof JD 'AePASSED AND APPROVED this the , 2023.
mARDHLrDN
ATTEST:JESUS SALAZAR, INTERIM CITY SECRETARY
APPROVED AS TO LEGAL FORM:MACK REINWAND, CITY ATTORNEY
Digitally signed by Marcella Lunn
DN: cn=Marcella Lunn, o, ou=City
tIp/qxcHJ\ \JWh :n,:h,II„I„„,@,ity,fd,m„com, c=USDate: 2023.05.10 17:37:41 -05'00'