Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: June 6, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Direct Packet, Inc. DBA OneVision Solutions,
through the Department of Information Resources (DIR) Cooperative Purchasing Network Contract
Number DIR-CPO-5088 for Technology-Based Recording and Conferencing Product and Related Services;
through the Buy Board Cooperative Purchasing Network Contract 661-22 for Technology Equipment,
Products, Services and Software & Contract and 644-21 for Audio Visual Equipment and Supplies; through
The Interlocal Purchasing System (TIPS) Cooperative Program Contract #200105 Technology Solutions,
Products and Services & Contract and #21050301 for Networking Equipment, Software, and Services;
providing for the expenditure of funds therefor; and providing an effective date (File 8237 – awarded to
Direct Packet, Inc. DBA OneVision Solutions, for one (1) year, with the option for four (4) additional one
(1) year extensions, in the total five (5) year not-to-exceed amount of $1,750,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful
Leadership.
INFORMATION/BACKGROUND
The City of Denton departments have multiple buildings with training and conference rooms located
throughout the City. The audio-visual (AV) equipment in these rooms is aging and needs to be updated to
newer and current technologies to provide more efficient ways of meeting and training.
Below are examples of known AV projects throughout the City and estimated expenditures for small and
large AV projects:
Examples of AV Projects Estimated Expenditures
Solid Waste Large Training Room 45,000
Public Safety Training Room 450,000
DME Energy Management Office Room 35,000
DME Conference Room 35,000
Unplanned Small AV Projects (10) 350,000
Unplanned Large AV Projects (10) 450,000
Contingency 385,000
Total $1,750,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Pricing obtained through the Department of Information Resources (DIR) Cooperative Purchasing
Network, Buy Board Cooperative Purchasing Network, and The Interlocal Purchasing System has been
competitively bid and meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
On May 17, 2011, City Council approved the interlocal agreement with The Interlocal Purchasing System
(Ordinance 2011-082).
On January 28, 2020, Council approved the interlocal agreement with the Department of Information
Resources Purchasing Network (Ordinance 20-196).
RECOMMENDATION
Award a contract with Direct Packet, Inc. DBA OneVision Solutions, for Audio Visual equipment and
related services, in a one (1) year, with the option for four (4) additional one (1) year extensions, in the total
five (5) year not-to-exceed amount of $1,750,000.
PRINCIPAL PLACE OF BUSINESS
Direct Packet, Inc. DBA OneVision Solutions
Irving, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Mack Reinwand at 940-349-8333.