Exhibit 1 - Agenda Information Sheet - Amendment 1City of Denton
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: June 27, 2023
SUBJECT
Consider the adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Kimley-Horn and
Associates, Inc., for design services related to Illumination/Lighting Projects for the City of Denton Parks
department as set forth in the contract; providing for the expenditure of funds therefor; and providing an
effective date (RFQ 7292-009– Professional Services Agreement for design services awarded to Kimley-
Horn and Associates, Inc., in a three (3) year not-to-exceed amount of $1,500,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Strengthen Community and Quality of Life
INFORMATION/BACKGROUND
On March 1, 2022, the Parks, Recreation, and Trails System Master Plan (PRTSM) was adopted by City
Council. The Park Planning Division for the Parks and Recreation Department assists with the management,
coordination, and execution of various projects proposed within the PRTSM. Some projects require design
services, and depending on the scope, specialty, or staff availability, they will either be managed in-house
or outsourced for design.
Depending on the project's scope, Park Planning staff have been taking on more projects as the General
Contractor (GC) to reduce costs and allocate more funding for the actual construction work. Hence, over
the past year, the Parks and Recreation Department has collaborated with the Engineering Department to
provide in-house civil engineering design services and reduce design costs. However, the City lacks an in-
house engineer specializing in illumination design, requiring external assistance.
This contract will be used to perform design services and create construction plans relating to
illumination/lighting needs. While the exact amounts will vary depending on project requirements, staff
anticipates allocating funds for these services annually. This contract is expected to accelerate the design
process and facilitate the timely delivery of completed projects for the benefit of the community.
Year 1 Year 2 Year 3 Total
$350,000 $350,000 $350,000 $1,050,000
Contingency $450,000
Total $1,500,000
Request for Qualifications for professional transportation engineering services was solicited using the City’s
formal solicitation process. City Council approved a pre-qualified list of engineering firms on March 23,
2021 (Ordinance 21-554).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 23, 2021, City Council approved RFQ 7292 for a prequalified list of professional transportation
engineering firms (Ordinance 21-554).
RECOMMENDATION
Award a contract with Kimley-Horn and Associates, Inc., for illumination/lighting design needs for the City
of Denton, in three (3) year not-to-exceed amount of $1,500,000.
PRINCIPAL PLACE OF BUSINESS
Kimley-Horn and Associates, Inc.,
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
FISCAL INFORMATION
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed. Funds will be used from various sources, such as Park Dedication and Development Funds, Capital
Improvement, or Capital Maintenance accounts. Funds may also be used from other City Departments
requiring the services listed within the contract.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940) 349-7100
Purchasing Manager
For information concerning this acquisition, contact: Chris Escoto, (940) 349-8232.
Legal point of contact: Marcella Lunn at (940) 349-8333.