Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: June 27, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
rejecting any and all competitive bids under IFB 8200 for AUMA Actuators Service and Equipment for the
Water Production department; and providing an effective date (IFB 8200). Public Utilities Board
recommends approval (5-0).
INFORMATION/BACKGROUND
The Water Production Department utilizes equipment referred to as ‘Actuators’ and ‘Gearboxes’ to control
the flow of water throughout the facility and treatment process. Valves are opened or closed with the
combination of the actuator (the brain of the valve) and the gearbox (the mechanical gears of the valve).
Without the proper parts or service, these valves can significantly hinder the treatment and distribution of
water. Additionally, the replacement of these actuators and gearboxes is needed in the event the current
equipment is obsolete or parts cannot be purchased. AUMA, a German manufacturer, produces this
equipment. AUMA only recognizes and authorizes two vendors/distributors for this equipment.
By establishing a contract with a recognized and authorized distributor, Water Production’s capability of
minimizing downtime from repairs will be reduced and all purchasing requirements will be met.
Due to confusion on pricing, specifically listed equipment, and components on one of the two vendors, this
bid will be rejected and brought back after a revision simplifying the requested pricing.
In accordance with the Local Government Code 252.043, the City Council may reject any and all bids.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 12, 2023, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Staff recommends rejection of all bids for AUMA Actuators Service and Equipment.
EXHIBITS
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Daniel Parish, 940-349-7522.
Legal point of contact: Marcella Lunn at 940-349-8333.