Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: June 27, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Patel & Patel General Partners dba Deluxe Inn, to
provide accommodations for persons experiencing homelessness due to the ongoing economic impact
related to COVID-19 for the Community Development Department; providing for the expenditure of funds
therefor; and providing an effective date (RFP 8218 – awarded to Patel & Patel General Partners dba Deluxe
Inn, in the two (2) year not-to-exceed amount of $800,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Strengthen Community and Quality of Life.
INFORMATION/BACKGROUND
Since March 25, 2020, the City has funded temporarily shelter for people experiencing homelessness in
local hotels for COVID-19 health and safety reasons. CARES-Act Funding started an Emergency Hotel
program and extended the program on a voucher basis in December 2020. Due to continuing health risks
of COVID-19, the American Rescue Plan (ARP) State and Local Fiscal Recovery Funds (SLFRF) were
allocated to extend the program at the end of 2021 and into 2022. In 2022, Council approved an additional
round of ARP SLFRF funding to support the program through December 2024.
Council approved an amendment to the previous contract for this program (7829) on March 21, 2023, which
increased the not-to-exceed amount of the contract to its maximum amount. This new contract (8218) will
sustain this non-congregate, safe emergency housing for individual households experiencing homelessness
through December 2024.
Request for Proposals was sent to 152 prospective suppliers, including 23 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. One (1) proposal was received, and references were checked to ensure the vendor
can provide the services requested in the Scope of Work. The proposal was evaluated based upon published
criteria including compliance with specifications, probable performance, and price. Best and Final Offer
(BAFO) was requested from the firm. The department is awarding the contract to Patel & Patel General
Partners dba Deluxe Inn.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 952 - (Service Only) - Human
Services
Notifications sent for Solicitation sent in IonWave: 152
Number of Suppliers that viewed Solicitation in IonWave: 7
HUB-Historically Underutilized Business Invitations sent out: 23
SBE-Small Business Enterprise Invitations sent out: 71
Responses from Solicitation: 1
RECOMMENDATION
Award a contract with Patel & Patel General Partners dba Deluxe Inn, to provide accommodations for
persons experiencing homelessness due to the ongoing economic impact related to COVID-19 for the
Community Development Department, in a two (2) year not-to-exceed amount of $800,000.
PRINCIPAL PLACE OF BUSINESS
Patel & Patel General Partners dba Deluxe Inn
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is a two (2) year contract.
FISCAL INFORMATION
These services will be funded by American Rescue Plan (ARP) Act Funds. The City will only pay for
services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Courtney Douangdara, 940-349-7235.
Legal point of contact: Marcella Lunn at 940-349-8333.