Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: July 18, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Construction Manager at Risk contract with Sundt Construction,
Inc., for pre-construction services of Neighborhood 1B Improvements for the Capital Projects Department;
providing for the expenditure of funds therefor; and providing an effective date (RFP 8225 – awarded to
Sundt Construction, Inc., in the not-to-exceed amount of $267,000.00). The Public Utilities Board
recommends approval (3 - 1).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
Neighborhood 1B contains 45 street segments associated with the 2019 Street Reconstruction Bond
Program in the University of North Texas area and surrounding residential neighborhoods. The scope of
the project includes 25,000 linear feet of roadway reconstruction, 10,000 linear feet of water main
replacement, 16,800 linear feet of wastewater main replacement, sidewalk enhancements, and various
lighting improvements. Capital Projects is focusing on a holistic neighborhood approach to minimize
construction impacts and enhance coordination during the delivery of the 2019 Bond Program. This project
is being delivered as the third Construction Manager at Risk (CMAR) project in the City of Denton (City)
for horizontal construction. This delivery method leans heavily on collaboration among the City, the design
engineer, and the CMAR during the design process to allow for the best schedule coordination, cost
modeling, and community engagement.
To achieve the goal of completing the 2019 Street Reconstruction Bond Program within a 6-year time frame,
City staff evaluated the use of alternative delivery methods including CMAR to make project delivery more
efficient. The City contracted with Freese and Nichols, Inc. to help develop and adopt new contract
documents and receive coaching to successfully execute a CMAR project. This methodology works on the
basis of collaboration between the City, design engineer, and construction manager from the initiation of
project design through construction. Although the work by law is required to be bid, cost models are tracked
through the design phase (open book) to establish a guaranteed maximum price for the project. The
construction manager also provides and tracks a construction management plan and schedule throughout
design development to help facilitate a seamless transition between design phase services and construction.
By utilizing this methodology, the staff’s goal of enhanced community engagement, construction
sequencing, and overall cost value will be prioritized.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The purpose of this contract is for Sundt Construction, Inc. to provide design phase services including input
on the constructability of the design as it is developed in collaboration with the City of Denton, and the
proposed design professional engineer, Kimley-Horn and Associates, Inc. After the design is finalized, staff
will request the Public Utilities Board and City Council to approve a subsequent contract with Sundt
Construction, Inc., for Construction phase services of Neighborhood 1B.
Requests for Proposals were sent to 553 prospective suppliers, including 37 Denton firms, for this item. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Four (4) proposals were received and were evaluated based on published
criteria including cost proposal and technical proposal/interview. Based upon this evaluation, Sundt
Construction, Inc. was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 913 - (Service Only) - Construction
Services, Heavy (Incl. Maintenance
and Repair Services)
Notifications sent for Solicitation sent in IonWave: 553
Number of Suppliers that viewed Solicitation in IonWave: 25
HUB-Historically Underutilized Business Invitations sent out: 47
SBE-Small Business Enterprise Invitations sent out: 183
Responses from Solicitation: 4
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On July 10, 2023, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Sundt Construction, Inc., for pre-construction services for Neighborhood 1B
Improvements for the Capital Projects Department, in the not-to-exceed amount of $267,000.
PRINCIPAL PLACE OF BUSINESS
Sundt Construction, Inc.
Irving, TX
ESTIMATED SCHEDULE OF PROJECT
Neighborhood 1B project will be started upon approval of the design and CMAR contracts with a projected
construction completion date of Q4 2026.
FISCAL INFORMATION
These services will be funded from the 2019 Street Reconstruction bond account 350550469.1365.20100.
Requisition #160438 has been entered into the Purchasing software system in the amount of $276,000. The
budgeted amount for this item is $276,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Presentation
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Fettig, 940-349-8909.
Legal point of contact: Marcella Lunn at 940-349-8333.