Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: August 1, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a professional services agreement with Fehr & Peers, for a
Downtown Parking Study for the Economic Development Department; providing for the expenditure of
funds therefor; and providing an effective date (RFP 8211 – awarded to Fehr & Peers, in the not-to-exceed
amount of $96,705.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The City of Denton is seeking a comprehensive study of Downtown parking. The study will assess the
current supply and demand for parking, identify areas of surplus and shortage, survey parking usage and
frequency, and make recommendations for improving parking availability and accessibility.
The City of Denton is eager to begin the process of updating the Downtown Master Plan and parking has
been identified as a critical component to its success. The Master Plan, originally adopted in 2002, is a
roadmap that balances the desire for development with responsible design practices. This plan outlines the
goals for the Downtown area and provides a strategy for coordinating public and private investments while
fostering economic growth.
To ensure that the Master Plan is informed by the most comprehensive and accurate data, the City will first
commission a comprehensive study of Downtown parking. This study will provide invaluable insights into
the usage patterns of the parking spaces, including the times of day, the demographics of users, and how
the parking is being utilized. The study will also assess the need for additional parking facilities or
innovative alternatives. With the completion of the parking study, staff will have a clear understanding of
the parking demands in the area and can incorporate this data into the update of the Downtown Master Plan.
Request for Proposals was sent to 973 prospective suppliers, including 48 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Six (6) proposals were received, references were checked, and proposals were
evaluated based on published criteria including experience, qualifications, method and approach, and price.
Best and Final Offers (BAFO) were requested from the top firm. Based upon this evaluation, Fehr & Peers
was ranked the highest and determined to be the best value for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 918 - (Service Only) - Consulting
Services & 988 - (Service Only) -
Roadside, Grounds, Recreational and
Park Area Services
Notifications sent for Solicitation sent in IonWave: 973
Number of Suppliers that viewed Solicitation in IonWave: 17
HUB-Historically Underutilized Business Invitations sent out: 116
SBE-Small Business Enterprise Invitations sent out: 410
Responses from Solicitation: 6
RECOMMENDATION
Award a contract with Fehr & Peers, for a Downtown Parking Study for the Economic Development
Department, in a not-to-exceed amount of $96,705.
PRINCIPAL PLACE OF BUSINESS
Fehr & Peers
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval and is expected to be completed in approximately seven months.
FISCAL INFORMATION
This service will be funded from Outside Contract Services account 200001.7899. Requisition #OR 160085
has been entered into the Purchasing software system in the amount of $96,705. The budgeted amount for
this item is $96,705.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Christina Davis, 940-349-7730.
Legal point of contact: Marcella Lunn at 940-349-8333.