Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: August 1, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Armstrong Forensic Laboratory, Inc., for controlled
substance identification, blood alcohol testing, and related services for the Police Department; providing
for the expenditure of funds therefor; and providing an effective date (RFQ 8231 – awarded to Armstrong
Forensic Laboratory, Inc., for one (1) year, with the option for four (4) additional one (1) year extensions,
in the total five (5) year not-to-exceed amount of $150,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
The Police Department’s Forensics Division requires forensic testing for law enforcement purposes which
includes the identification and quantitative analysis of controlled substances and pharmaceuticals in
evidence samples. Forensic testing services are performed to detect potential, toxicants and intoxicants such
as chemicals, drugs, and alcohol through the testing of material and blood samples.
The City uses vendor-provided controlled substance identification, blood alcohol, and toxicology services
because it does not have the facilities, equipment, and qualified professionals required to perform the
scientific testing of evidence to detect the presence or absence, quantitatively and/or qualitatively, of
potential toxicants or intoxicants, such as chemicals, alcohol, drugs, or other controlled substances. A
qualified vendor is needed to provide these services. The testing of THC will be utilized on a case-by-case
basis for the investigation of a felony level narcotics case that has been designated as a high-priority
investigation, the investigation of a violent felony, and those specific scenarios where the testing of a
misdemeanor offense may be necessary to make the case of a higher criminal charge such as possession of
illegal guns, previous felony convictions, etc.
The Texas Department of Public Safety's Crime Laboratory, while a free service to the City, has limitations
on the testing services it provides to law enforcement agencies in the State, causing the City to utilize
vendor-provided forensic services in order to fully support criminal investigations. In April 2020, the City
entered into a Professional Services Agreement (PSA) with Armstrong Forensic Laboratory, Inc. (AFL) of
Arlington, Texas to provide the necessary testing services. The limits of the purchase order under the
Agreement (PSA) have been met and require a new procurement.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Project Description Estimated 5-Year Expenditure
FY 2024 – Forensic Testing $ 20,000.00
FY 2025 – Forensic Testing $ 25,000.00
FY 2026 – Forensic Testing $ 25,000.00
FY 2027 – Forensic Testing $ 30,000.00
FY 2028 – Forensic Testing $ 35,000.00
Contingency for additional testing $ 15,000.00
Total: $ 150,000.00
Request for Qualifications (RFQ) for professional surveying services was sent to 388 prospective firms for
these services, including 29 Denton firms. In addition, the RFQ was placed on the Procurement website for
prospective respondents to download, and advertised in the local newspaper. Two (2) statements of
qualifications (SOQ) were received. The SOQs were evaluated based on published criteria including
delivery/project schedule, compliance with specifications, and probable performance. Based upon this
evaluation, the recommended award is to Armstrong Forensic Laboratory, Inc., and is determined to be the
most qualified firm for the City.
NIGP Code Used for Solicitation: 948 – Health-Related Services and
962 - Miscellaneous Services
Notifications sent for Solicitation sent in IonWave: 388
Number of Suppliers that viewed Solicitation in IonWave: 8
HUB-Historically Underutilized Business Invitations sent out: 44
SBE-Small Business Enterprise Invitations sent out: 159
Responses from Solicitation: 2
RECOMMENDATION
Award a contract with Armstrong Forensic Laboratory, Inc., for controlled substance identification, blood
alcohol testing, and related services for the Police Department, a one (1) year, with the option of four (4)
additional one (1) year extensions, for a total five (5) year not-to-exceed amount of $150,000.
PRINCIPAL PLACE OF BUSINESS
Armstrong Forensic Laboratory, Inc.
Arlington, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Investigations Home Business Unit, account 310102.7898 and a
requisition will be entered into the Purchasing software system in the amount of $20,000 in fiscal year 2024.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Michael Kessler, 940-349-7877.
Legal point of contact: Marcella Lunn at 940-349-8333.