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8308 - Contract Executed Docusign Transmittal Coversheet File Name Purchasing Contact Contract Expiration DocuSign Envelope ID: 3F84B463-1A8B-4D9C-A20B-0DC10776626F 8308 Periodical Subscriptions 9/30/2026 Christina Dormady DocuSign Envelope ID: 1958B753-41EB-4083-9FA6-346C1729A800 Experience Choice DocuSign Envelope ID: 3F84B463-1A8B-4D9C-A20B-0DC10776626F DocuSign Envelope ID: 1958B753-41EB-4083-9FA6-346C1729A800 Experience Choice Service & Pricing Proposal 201 Village Road Shallotte, NC 28470 Tel: 800.571.9554 Fax: 910.755.6274 www.wtcox.com Prepared for: Denton Public Library Friday, June 30, 2023 The contents of this proposal are confidential and intended solely for the library above. DocuSign Envelope ID: 3F84B463-1A8B-4D9C-A20B-0DC10776626F DocuSign Envelope ID: 1958B753-41EB-4083-9FA6-346C1729A800 Experience Choice June 30, 2023 Denton Public Library 3228 Teasley Lane Denton, TX 76208 Dear Professionals, 201 Village Road Shallotte, NC 28470 Tel: 800.571.9554/ Fax: 910.755.6274 www.wtcox.com Thank you for the opportunity to prepare this proposal regarding your upcoming serials renewals. We appreciate your interest and consideration of our services. Below is a brief overview of the benefits we are able to extend to you and your staff of professionals. We work diligently to establish long-term, mutually beneficial relationships with our clients. Furthermore, our mission is to partner with our customers with respect to achieving objectives and annual goals. Cost Effectiveness – We supply your subscriptions at the lowest available publisher rate, as well as, design strategies for your library to reduce costs and save time. Fulfillment and Titles – We have access to over 300,000 titles. These include all formats and media. Our Titles Division specializes in providing you the most accurate and current information available. Customer Service Specialist – Customers are assigned a representative who is familiar with your account and responsive to your needs. We are here to assist you every step of the way. Account Team – You will be assigned a knowledgeable account team who will be available for onsite meetings, training and transition assistance. CoxNet – Providing our customers “real time” account management, free of charge. This user-friendly, web-based system takes the hassle out of managing your serials. Additional Services - MARC Records, ILS interface options, and more. Thank you for your time and consideration. We look forward to the opportunity to service your needs this year and for the years to follow. If you have any questions regarding your service proposal, please contact me directly at 800-571-9554 ext. 252. Thanks, Didi Holden: Regional Sales DocuSign Envelope ID: 3F84B463-1A8B-4D9C-A20B-0DC10776626F DocuSign Envelope ID: 1958B753-41EB-4083-9FA6-346C1729A800 Experience Choice COMPANY INFORMATION COST IMPACT ANALYSIS SERVICE PLAN DocuSign Envelope ID: 3F84B463-1A8B-4D9C-A20B-0DC10776626F DocuSign Envelope ID: 1958B753-41EB-4083-9FA6-346C1729A800 Experience Choice Company Information BRIEF OVERVIEW Cox Subscriptions, Inc., doing business as WT Cox Information Services, was established in 1974 by Willard T. Cox and formally incorporated in 1982. WT Cox Information Services is a full service subscription agency serving over 25,000 libraries across the nation. We are known for our commitment to the library community, from individual libraries to entire library systems. These include academic campuses, corporate offices, public library systems and government agencies. WT Cox Information Services is responsible for the transition of current collections with major publishers based on the high standards invoked by the Audit Bureau of Circulation, which governs practices and procedures of legitimate subscription agencies. WT Cox is privately held and has always been under the same ownership, offering full serials collection management services. Known industry-wide for our level of service to libraries, WT Cox takes great pride in our reputation. MISSION STATEMENT We knew back in 1974 at the inception of our company that a commitment to providing extraordinary customer service would be our mission. Today, that commitment continues to be the core of every effort made on behalf of our customers. And, we continue to enhance those levels of support every year. We have had the privilege of partnering with all types libraries across the US in providing professional serials management solutions and selection support tools. Our vision is simple: To become every library's most trusted and valued partner. Our mission is backed by an unparalleled commitment: Learn by listening to what matters. Lead by serving. And, ultimately exceed all customer expectations as it relates to the overall subscription management experience. Our success has been a direct result of our determination to remain steadfast in understanding our customers' needs and objectives. Come join us in continuing the story. Our Vision: To become every library's most trusted and valued partner Our Mission: Learn by listening to what matters. Lead by serving. And, ultimately to exceed all customer expectations as it relates to the overall subscription management experience. Experience Choice. Where extraordinary service happens. DocuSign Envelope ID: 3F84B463-1A8B-4D9C-A20B-0DC10776626F DocuSign Envelope ID: 1958B753-41EB-4083-9FA6-346C1729A800 Experience Choice Proposal Acceptance 201 Village Road Shallotte, NC 28470 Tel: 800.571.9554 Fax: 910.755.6274 www.wtcox.com June 30, 2023 Denton Public Library 3228 Teasley Lane Denton, TX 76208 This proposal is accepted on this 3rd day of July 2023 by Denton Public Library and W T Cox Information Services (Cox), 201 Village Road, Shallotte, NC 28470. WHEREAS, the Library has solicited pricing for subscription management services and WT Cox Information Services has agreed to provide services for the Library under the following terms and conditions: Base Year 2023-2024 10% Discount 2nd 3rd The Discount is being offered based on the Library’s current mix of titles and current publisher remits for 2023. Additionally, some titles may be subject to a nominal net title fee. There will be no additional start-up, management, miscellaneous or annual maintenance fees. Additionally, we do not charge extra service fees for custom reports, web/onsite training, or any integration that the agency may require of our online interface. Electronic Funds Transfer (EFT) or payment by check is the preferred method of payment. If paying by credit card convenience fees will apply. WT Cox Information Services agrees to provide subscription management services as agreed upon pursuant to the provisions of the account assessment, proposal and discussions. WT Cox Information Services Denton Public Library BY: Title: BY: Title: Buyer Date: June 30, 2023 Date: Michael Cox President Year 2024-2025 Year 2025-2026 6% Discount6% Discount DocuSign Envelope ID: 3F84B463-1A8B-4D9C-A20B-0DC10776626F 7/6/2023 Christina Dormady DocuSign Envelope ID: 1958B753-41EB-4083-9FA6-346C1729A800 Experience Choice Transition Plan 201 Village Road Shallotte, NC 28470 Tel: 800.571.9554 Fax: 910.755.6274 www.wtcox.com WT Cox Transition Schedule - Sample Dates/Steps are customizable for Library’s specific needs 7/25 Set up documentation sent to Library - New Customer Profile – includes questions about EDI interfacing 7/28 WT Cox to receive documents from Library - Customer Profile, Tax Exempt document. 7/30 WT Cox to receive Library final list of titles with Fund Codes/ILS Number (if applicable) 8/10 Transition Conference Call – Regional Sales Director, Customer Service Specialist and Library Representative(s). 9/1 WT Cox to have orders in CoxNet for Library review 9/20 Library to provide updates (if applicable) and final approval of order (90 Days prior to start date) 11/7 Final invoice is produced and sent to Library. TBD CoxNet, Journal Finder® or other applicable service training (via onsite or webinar) with Regional Sales Director (November/December) DocuSign Envelope ID: 3F84B463-1A8B-4D9C-A20B-0DC10776626F DocuSign Envelope ID: 1958B753-41EB-4083-9FA6-346C1729A800 Experience Choice ADDITIONAL SERVICES DocuSign Envelope ID: 3F84B463-1A8B-4D9C-A20B-0DC10776626F DocuSign Envelope ID: 1958B753-41EB-4083-9FA6-346C1729A800 Experience Choice Managing Your Titles Has Never Been Easier All WT Cox customers receive CoxNet, our exclusive serials management system, free of charge. CoxNet has been touted in the industry as the most user-friendly option available. It is a welcomed change from the complexity of the alternatives, while still offering the in-depth reports that you require. Whether managing a small collection or numerous locations with multimillion dollar collections, CoxNet is the ideal solution for your library: • Up to the minute real-time data available at your fingertips • Titles - Search our database of over 300,000 titles, explore options, view available formats, status changes, pricing and more. • Check In - CoxNet offers quick and easy check-in abilities for all titles in your collection - even those which you do not order through WT Cox. Offering the flexibility to add special issues, change date of receipt and alter expected dates. • Orders - view or make changes to your order anytime. Access title level detail for every title and package in your collection including bibliographic detail, account information, frequency, fund detail and more. • Renewals - offering an easy snapshot for budgeting and planning purposes, available for download in PDF or Excel format • Claims - all claims can be submitted to WT Cox via CoxNet. Your claims can be reviewed, updated and resolved here with just a few clicks. Plus, users can view all corresponding communications from the publishers through the process. • Invoices - review and download current invoices and statements, view payments, credits and balance dues. You can also access invoices instantly from prior years. • Administrator Options - allow multiple users various levels of access, control and budget restrictions. • Reporting - CoxNet provides standard and customizable reports, allowing you to analyze and evaluate your collection. Reports may be downloaded in Excel, PDF, CSV and XML formats. Reports can be retrieved within the scope of your collection or details can be pulled from our entire knowledgebase. • Integration - CoxNet offers the flexibility to utilize Integrated Library System (ILS). • Additional Features - An interactive title notification system, direct access to Library of Congress records, the ability to search by Dewey Decimal Classification (DDC) and by LC subject classification codes and more. DocuSign Envelope ID: 3F84B463-1A8B-4D9C-A20B-0DC10776626F DocuSign Envelope ID: 1958B753-41EB-4083-9FA6-346C1729A800 Experience Choice onsite visits with our te always welcome your q • Training and Support - At WT Cox our goal of is to make the serials management process simple. CoxNet training is available through training videos, custom online sessions or personalized am. We want to be sure you are getting the most out of CoxNet and uestions, suggestions and feedback. Provide Users Easy Access to Electronic Content Journal Finder® is your complete A-Z List, Link Resolver and ERM solution in one. Provide library users easy access to your electronic content with a clean, user friendly interface. Features: • All of your journals at one single access point • Multiple means of accessing titles (electronic, print, ILL, document delivery) • Automatically updated list content • Hosted by WT Cox -- no server headaches at your site • Completely customizable to complement your library website • Management reports and easy to use administration for maintaining content • Basic ERM tool for all e-resources • The ability to link from a citation in one commercial database to the library catalog or to the full- text article in another database • Direct links to the journal title level for over 90% of knowledge base of approximately 350,000 e- titles, including most major aggregators and 20,000+ open access titles • Integration with other library resources (Reprints Desk, Google Scholar, PubMed, indexed discovery services, etc.) • Personalized training and support Collect, Manage and Analyze Your e-Resource Statistics Securely track and manage your e-Resources usage and statistics with eStats from WT Cox Information Services. This saves your library time and enables you to make more informed purchasing decisions. PERSONALIZED Support - Our staff will help you through the implementation process and upload the data that is currently available through our integrated services. MONITOR Spending - By uploading journal pricing you can quickly access cost-per-view information and gain the ability to quantify the value of your purchases. DocuSign Envelope ID: 3F84B463-1A8B-4D9C-A20B-0DC10776626F DocuSign Envelope ID: 1958B753-41EB-4083-9FA6-346C1729A800 Experience Choice FLEXIBLE Usage Reports - Statistics are harvested monthly, quarterly or biannually with many standard and custom reports available. View comparisons of up to 3 years of statistics and cost data. DocuSign Envelope ID: 3F84B463-1A8B-4D9C-A20B-0DC10776626F DocuSign Envelope ID: 1958B753-41EB-4083-9FA6-346C1729A800 How we can help... •Cost Effectiveness - Lowest available publisher rates. Ordering, claiming & resolution efficiency = savings! •Choices - Access to more than 275,000 titles. Print, Electronic, Newspaper, Standing Orders, Foreign, Domestic. •Customer Service Representative - A highly trained and effective representative is at your service! Our staff is known for their friendly and attentive service. You will truly be impressed at the quality of service you receive. •Field Representative - Your knowledgeable field representatives is available for visits & training. •Replacement Issue Library - Our extensive back issue library is a great source for lost, stolen or missing issues. And it is free to use once you are our customer! •Reporting-A plethora of reports! Standard and customized per your criteria. Always available on CoxNet in real-time. •Simple Claiming - You choose the method: fax, toll-free call, mail, email, your ILS, CoxNet. We take care of you! •Renewal List - Your renewal contains updated bibliographic information that helps in managing your subscriptions. A current renewal list is always available in PDF or Excel via CoxNet. •Electronic Services - CoxNet {electronic ordering, claiming, check-in, invoicing, reports) MARC records. EDI. Interface options for your ILS. E-Journals. Journal Finder. •Journal Finder - A-Z list, Link Resolver, ERM. Three for the price of one! Provides library users easy one- stop access to the variety of full text electronic resources your library subscribes to. Just ask for a demo & price quote. •Commitment - We place the utmost priority on the high level of service we provide our customers. We work hard to earn your business year after year and are committed to bringing a great value to you and your library. We will give you our best! Important to Know... Pricing Our service proposals utilize the most up-to-date pricing available, quoting the rate that the publisher indicates is appropriate for you. We work hard to provide accurate pricing to help you plan and budget more precisely. Timelines & Deliverables Most publishers require between 60-90 days for first issue receipt. We need your order 90 days prior to your start dates to reduce risk of gaps in delivery. We place weekly orders to the publishers to ensure timely and seam- less orders. Invoice is Net 30. If special invoice options are needed, just ask your sales representative for invoice options. Pricing Structure We offer this pricing based on the condition we receive your list in its entirety, understanding minor changes such as additions deletions, and/or quantity changes will occur. Certain classroom instructional materials, professional journals and newspapers are generally consid- ered non-discountable due to publisher restrictions. Our pricing is based on the most current publisher prices at time of quote. If you see a major difference in a particular price please check with us. DocuSign Envelope ID: 3F84B463-1A8B-4D9C-A20B-0DC10776626F Certificate Of Completion Envelope Id: 3F84B4631A8B4D9CA20B0DC10776626F Status: Completed Subject: ***Purchasing Approval*** 8308- Contract Name Source Envelope: Document Pages: 13 Signatures: 1 Envelope Originator: Certificate Pages: 2 Initials: 1 Christina Dormady AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 christina.dormady@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 7/6/2023 10:10:21 AM Holder: Christina Dormady christina.dormady@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Christina Dormady christina.dormady@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 7/6/2023 10:12:57 AM Viewed: 7/6/2023 10:13:06 AM Signed: 7/6/2023 10:14:20 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 7/6/2023 10:14:22 AM Viewed: 7/7/2023 7:41:31 AM Signed: 7/11/2023 7:49:43 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 7/11/2023 7:49:44 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 7/6/2023 10:12:57 AM Certified Delivered Security Checked 7/7/2023 7:41:31 AM Signing Complete Security Checked 7/11/2023 7:49:43 AM Completed Security Checked 7/11/2023 7:49:44 AM Payment Events Status Timestamps