Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: August 15, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with J & B Five Point Construction, LLC, for
winterization construction for the Denton Energy Center; providing for the expenditure of funds therefor;
and providing an effective date (RFP 8267 – awarded to J & B Five Point Construction, LLC, in the not-to-
exceed amount of $1,184,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
In late 2021, Denton Municipal Electric (DME) initiated a comprehensive study of options that could be
implemented to reduce or eliminate equipment outage risks at the Denton Energy Center (DEC) associated
with winter weather. The Public Utility Commission of Texas (PUCT) also established new weatherization
requirements applicable to all generating units and transmission equipment across Texas in response to
winter storm Uri.
Based upon the results of a comprehensive analysis of options provided by Black & Veatch (BV), DME
selected specific cost-effective measures to permanently reduce the risk of freeze damage to DEC
equipment and included $2.2 million in the FY23 Capital Improvement Plan (CIP) to make the
recommended changes. DME will utilize a general contractor to perform the recommended freeze
protection modifications, which will include new piping, electrical work, and installation of engine coolant
mixture tanks. The original antifreeze system design provided freeze protection down to 19°F by using a
19% solution of monopropylene glycol and water as antifreeze. While freeze protection down to 19° F may
be sufficient for most historic winters at the DEC, Winter Storm Uri in 2021 demonstrated that this level of
freeze protection is insufficient for extreme weather events outside of the normal. These modifications will
allow for separate antifreeze mixtures for winter and summer seasons which will provide added antifreeze
measures during extreme cold events and will also prevent the derating of equipment during the summer
months.
Request for Proposals was sent to 561 prospective suppliers, including 37 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. One (1) proposal was received, and references were checked to ensure the vendor
can provide the services requested in the Scope of Work. The proposal was evaluated based on published
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
criteria including schedule, compliance with specifications, probable performance, and price. The
department is awarding the contract to J & B Five Point Construction, LLC.
NIGP Code Used for Solicitation: 913 - (Service Only) - Construction
Services, Heavy (Incl. Maintenance
and Repair Services)
Notifications sent for Solicitation sent in IonWave: 561
Number of Suppliers that viewed Solicitation in IonWave: 18
HUB-Historically Underutilized Business Invitations sent out: 49
SBE-Small Business Enterprise Invitations sent out: 185
Responses from Solicitation: 1
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 14, 2023, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with J & B Five Point Construction, LLC, for winterization construction for the Denton
Energy Center, in a not-to-exceed amount of $1,184,000.
SUSTAINABILITY MEASURES
As one of the most energy-efficient natural gas generating units in ERCOT coupled with state-of-the-art
emissions control systems, enabling generation during extreme cold weather events avoids purchasing
electric power from less efficient, higher emission fossil fuel-fired generators.
Relationship to Sustainability Framework
Focus Area: Resiliency and Public Health.
PRINCIPAL PLACE OF BUSINESS
J & B Five Point Construction, LLC
Justin, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date of Winter 2023.
FISCAL INFORMATION
These items will be funded from DEC Winterization account 605091500.1360.5200. Requisition OR#
160593 has been entered into the Purchasing software system in the amount of $1,184,000. The budgeted
amount for this item is $1,184,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Cody Tenorio, 940-349-7532.
Legal point of contact: Marcella Lunn at 940-349-8333.