Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: September 19, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Casco Industries, Inc., through the Buy Board
Cooperative Purchasing Network Contract # 698-23, for turnout gear, protective clothing, and rescue gear
for the Fire Department; providing for the expenditure of funds therefor; and providing an effective date
(File 8335 – awarded to Casco Industries, Inc., in the five (5) year not-to-exceed amount of $1,606,250.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
The Fire Department is responsible for providing Personal Protective Equipment (PPE) to all Operations
personnel who enter hazardous environments which include fires, hazardous materials incidents, and motor
vehicle collisions. PPE, commonly referred to as “bunker gear” or “turn-out” gear, is designed to protect
the upper and lower body, excluding the head, hands, and feet, against adverse environmental effects. All
materials and construction must meet or exceed National Fire Protection Association (NFPA) Standard
1971 and Occupational Safety and Health Administration (OSHA) standards for structural firefighting
protective clothing.
Firefighters are custom-fitted and assigned two (2) sets of PPE. The gear is replaced every five (5) years as
required by NFPA 1971. The Department currently has a strict scheduled replacement program that
averages 45 sets of gear being replaced each year. An inventory of extra gear has been assembled to replace
individual pieces as needed. If a needed piece is not in inventory, a replacement can be ordered. This
practice saves time and money by not having to replace an entire set. Individual pieces of PPE from one
brand are not interchangeable with another brand due to the exclusive fit and assembly of gear.
The Buyboard contract includes a 25% discount on Turnout Gear and a 10-45% discount on Protective
Clothing and Rescue Gear. The agreement, Contract Number #698-23, began on 4/1/2023 with a
termination date of 3/31/2026. Below is the estimated spend per year along with a contingency for an
increase of prices.
FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 Total
PPE 195,700 219,450 304,000 368,550 440,550 1,528,250
Contingency 10,000 12,000 16,000 18,000 22,000 78,000
Total $206,000 $231,000 $320,000 $386,978 462,578 $1,606,250
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network. (Ordinance 2005-034).
RECOMMENDATION
Award a contract with Casco Industires Inc., for turnout gear, protective clothing, and rescue gear for the
Fire Department, in a five (5) year not-to-exceed amount of $1,606,250.
PRINCIPAL PLACE OF BUSINESS
Casco Industries, Inc.
Grand Prarie, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract. The Buy Board contract expires on March 31, 2026.
FISCAL INFORMATION
These products and services will be funded through the Department’s budget on an as-needed basis. The
City will only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Sheet
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Lindsey Garrison, 940-349-8844.
Legal point of contact: Marcella Lunn at 940-349-8333.