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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement ACM: Cassandra Ogden DATE: September 19, 2023 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute an agreement with Robert L. Barnum, for the art design and production services for the public art sculpture installation to be located at the intersection of Old Bonnie Brae Street and South Bonnie Brae Street, north of Vintage Boulevard for the Parks and Recreation Department; providing for the expenditure of funds therefor; and providing an effective date (File 8244 – awarded to Robert L. Barnum, in the not-to-exceed amount of $25,000.00). The Public Art Committee recommends approval (6-0). STRATEGIC ALIGNMENT This action supports Key Focus Area: Strengthen Community and Quality of Life. INFORMATION/BACKGROUND A subcommittee of the Public Art Committee consisting of Frederick Nichelson, Jennifer Lane, and Leigh Johnson considered several proposals for a work of art that would provide a place-making landmark, amenable to night illumination, to be located at the juncture of Bonnie Brae Street and Old Bonnie Brae street alongside two walking paths. The Call for Artists (CFA) asked specifically for sculptures adhering to the theme of “North Texas avian wildlife and riparian fauna.” The subcommittee selected the proposal submitted by Robert Barnum for its superior artistic merit and fidelity to the requested theme. The Barnum proposal offered a design of cut steel representing the shape of a tree, a hawk, and a buck, with the moon in the background. Like other works by the sculptor, this proposal, with its variegated hollow and solid surfacing should prove amenable to illumination. The proposed installation may require yearly cleaning at an estimated cost of $1,200.00 which includes labor and the estimated cost of any vandalism repair. Additional energy costs may be incurred if external lighting is installed for this sculpture. A CFA was sent to 30 prospective suppliers of this item. In addition, specifications were placed on the Procurement website for prospective suppliers to download and advertised in the local newspaper. Nine (9) proposals were received, references were checked, and proposals were evaluated based on published criteria whose submission and qualifications demonstrate best the ability to complete the project. Based upon this evaluation, Robert Barnum was ranked the highest and determined to be the best value for the City. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com NIGP Code Used for Solicitation: 993 – (Service Only) - Artists Notifications sent for Solicitation sent in IonWave: 30 Number of Suppliers that viewed Solicitation in IonWave: 14 HUB-Historically Underutilized Business Invitations sent out: 2 SBE-Small Business Enterprise Invitations sent out: 12 Responses from Solicitation: 9 PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On June 1, 2023, the Public Art Committee (PAC) recommended artist Robert Barnum for art design and production services for the public art sculpture installation to be located at Old Bonnie Brae Street and S. Bonnie Brae Street Project (6 – 0). RECOMMENDATION Award a contract to Robert Barnum, for the art design and production services for the public art sculpture installation to be located at Old Bonnie Brae Street and South Bonnie Brae Street for the Parks and Recreation Department, in a not-to-exceed amount of $25,000. PRINCIPAL PLACE OF BUSINESS Robert L. Barnum Mecosta, MI ESTIMATED SCHEDULE OF PROJECT The project will be started upon approval with a completion date within six to nine months. FISCAL INFORMATION These services will be funded from South Bonnie Brae Sculpture account 450013467.1360.30100. Requisition #161265 has been entered into the Purchasing software system in the amount of $25,000. The budgeted amount for this item is $25,000. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Gary Packan, 940-349-7460. Legal point of contact: Marcella Lunn at 940-349-8333.