Exhibit 1 - Agenda Information Sheet Amendment 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: September 26, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a contract between the City of Denton and RSVP Services,
Inc., amending the contract approved by City Council on March 22, 2022, in the not-to-exceed amount of
$2,327,021.00; said first amendment to provide additional veterinary services for the Linda McNatt Animal
Care and Adoption Center; providing for the expenditure of funds therefor; and providing an effective date
(RFP 7895 – providing for an additional first amendment expenditure amount not-to-exceed $581,755.25,
with the total contract amount not-to-exceed $2,908,776.25).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
The Linda McNatt Animal Care and Adoption Center has been open since February 2015. The 15,000-
square-foot building includes a veterinary surgical suite for neutering procedures and general medical care
for animals housed in the facility. On March 22, 2022, the City Council approved a contract with RSVP
Services, Inc., in the not-to-exceed amount of $2,327,021 (Ordinance 22-542). This contract is to provide
staffing for the veterinary suite and manages personnel aspects of a licensed Doctor of Veterinary Medicine
(DVM) and a Certified Veterinary Technician for a specific number of hours/shifts each week at the
facility including unscheduled urgent care for animals coming into the facility outside of regular business
hours and during hours when the in-house DVM is not on site.
The City of Denton is seeking to amend the current contract with RSVP to expand the number of hours of
service for both the licensed Doctor of Veterinary Medicine and Certified Veterinary Technician services.
This will allow Certified Veterinary Technicians to perform the intake process for all animals which
includes a physical assessment of the animal’s health and immediate consultation with the DVM. Currently,
intakes are being processed by animal shelter staff.
Original Agreement Amount
Year Year 1 Year 2 Year 3 Year 4
Doctor of Veterinary Medicine $191,875.00 $201,468.75 $211,542.19 $222,119.30
Veterinary Technician (4) $348,021.44 $365,422.51 $383,693.64 $402,878.18
Total $539,896.44 $566,891.26 $595,235.83 $624,997.48
Contract Total: $2,327,021.00
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Additional Funds Needed
Year Year 1 Year 2 Year 3 Year 4
Doctor of Veterinary Medicine (adding 544 hours a
year)
N/A $32,300 $64,600 $64,600
Veterinary Technician (adding 2 full-time) N/A $80,600 $161,200 $161,200
Total N/A $112,900 $225,800 $225,800
Contingency $17,255.25
Contract Total: $581,755.25
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 22, 2022, City Council approved a contract with RSVP Services, Inc., in the not-to-exceed
amount of $2,327,021 (Ordinance 22-542).
RECOMMENDATION
Award Amendment No. 1 with RSVP Services, Inc., for additional veterinary services for the Linda McNatt
Animal Care and Adoption Center, in a not-to-exceed amount of $581,755.25, for a total amended contract
amount of $ 2,908,776.25.
PRINCIPAL PLACE OF BUSINESS
RSVP Services, Inc.
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This contract expires on March 21, 2026.
FISCAL INFORMATION
These services will be funded from Animal Services Operating Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 2: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Nikki Sassenus, 940-349-7469.
Legal point of contact: Marcella Lunn at 940-349-8333.