Exhibit 1 - Agenda Information Sheet - Amend 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: October 17, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a Professional Services Agreement between the City of
Denton and Burns & McDonnell Engineering Company, Inc., amending the contract approved by City
Council on December 14, 2021, in the not-to-exceed amount of $1,500,000.00, said first amendment to
continue to provide engineering services for Denton Municipal Electric; providing for the expenditure of
funds therefor; and providing an effective date (RFQ 7740 – providing for an additional first amendment
expenditure amount not-to-exceed $500,000.00, for a total contract amount not-to-exceed $2,000,000.00).
The Public Utilities Board recommends approval (5 - 0).
INFORMATION/BACKGROUND
There are numerous technical requirements for the electric distribution system which are managed by
Denton Municipal Electric’s (DME) Engineering department. Short and long-term studies of the electric
distribution system allow DME to proactively identify and correct system deficiencies before they affect
the quality of electric service provided to customers. Denton’s current customer growth is positive and
significant. DME’s engineers and techs work diligently to design, estimate, and manage multiple projects
within the DME service territory; but there are times when outside assistance is beneficial for a timely
response.
DME maintains a collection of Construction Standards that have been reviewed, approved, and sealed by a
Professional Engineer in the State of Texas. As new construction methods and materials are identified that
are beneficial to DME’s customers, the Construction Standards will require updates from time to time. It is
advantageous for a third party to perform audits of projects. An audit provides a greater understanding of
design and construction compliance with Construction Standards and allows for improvements to be made
in criteria, practices, or processes. In addition to updating existing construction standards, DME plans to
build a 25kV system that requires the development of new construction standards.
DME Engineering has utilized a professional services contract to provide engineering services from 2021
to the present. DME has greatly benefited from its expertise in system design, system planning, and the
creation and maintenance of new standards.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On December 14, 2021, City Council approved a contract with Burns & McDonnell Engineering Company,
Inc., in the not-to-exceed amount of $1,500,000 (Ordinance 21-2691).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
On October 9, 2023, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award Amendment No. 1 with Burns & McDonnell Engineering Company, Inc., to continue to provide
engineering services for Denton Municipal Electric, in a not-to-exceed amount of $500,000, for a total
amended contract amount of $2,000,000.
PRINCIPAL PLACE OF BUSINESS
Burns & McDonnell Engineering Company, Inc.
Fort Worth, TX
SUSTAINABILITY MEASURES
DME is seeking this extension to the engineering services contract to obtain assistance with system planning
studies and updated construction standards which will reduce waste and improve reliability and resiliency.
Relationship to Sustainability Framework
As the construction standards are improved and maintained they will help minimize and prevent safety
issues and material waste that have been identified in outdated building techniques. System planning
studies help to improve electric system reliability and resiliency by identifying undersized equipment (due
to load growth) or weak points in the system and implementing corrective actions.
ESTIMATED SCHEDULE OF PROJECT
This contract expires on December 13, 2024.
FISCAL INFORMATION
These services will be funded from Electric Operating Funds. Purchase Order #204171 will be revised to
include the first amendment amount of $183,063, and Purchase Order #204077 will be revised to include
the amended amount of $293,000. The total amount of this contract is $2,000,000.00.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jerry Fielder, 940-349-7173.
Legal point of contact: Marcella Lunn at 940-349-8333.