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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement ACM: Cassey Ogden DATE: October 24, 2023 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute an agreement with Kirk Seese dba BB Murals, for art design and production services for the public art mural/vinyl wrap installation to be located on Sycamore Street Bridge near the intersection of Sycamore Street and South Crawford Street for the Parks and Recreation Department; providing for the expenditure of funds therefor; and providing an effective date (CFA 8216- 02 – awarded to Kirk Seese dba BB Murals, in the not-to-exceed amount of $7,500.00). The Public Art Committee recommends approval (5 - 2). STRATEGIC ALIGNMENT This action supports Key Focus Area: Strengthen Community and Quality of Life. INFORMATION/BACKGROUND The Sycamore Street Bridge, located near the intersection of Sycamore and South Crawford Street, featured an existing mural with a mauve and abstract design that Parks and Recreation Department (PARD) staff determined was too degraded to restore. Instead of restoration, PARD determined the need for a new mural commission to replace the existing mural. The Call for Artists (CFA) asked for a mural on three sides of the bridge – the two sides facing the road surface, and the southern face visible from Carl Young Sr. Park. PARD staff sought input from residents regarding the artistic theme they would like best on the mural/wrap. Input was received online, at Southeast Denton Neighborhood Association (SEDNA) meetings, and at the ladies’ luncheon group meeting at the American Legion Hall Senior Center. Residents were overwhelmingly in favor of a mural with a natural theme featuring monarch butterflies and flowers. This theme also reflects Denton’s status as a Monarch City USA, a community that encourages the cultivation of plants that are helpful to monarch butterflies and other pollinators. The CFA solicited proposals for a painted mural or vinyl application to three surfaces of the bridge. This CFA was posted on Ionwave, Greater Denton Arts Council, and glasstire.com (a Texas-wide art forum). Additionally, the proposal was directly emailed to over 80 local, regional, and national muralists. Maintenance costs for the mural should be consistent with similar maintenance costs for existing City murals. All exposed surfaces of the mural will also receive an anti-graffiti coating, to reduce the likelihood of damage if the painted surface is vandalized. A Call for Artists was sent to 30 prospective suppliers of this item, including five (5) Denton firms. In addition, specifications were placed on the Procurement website for prospective suppliers to download and advertised in the local newspaper. Eight (8) proposals were received, references were checked, and City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com proposals were evaluated based on published criteria whose submission and qualifications demonstrate best the ability to complete the project. Based upon this evaluation, Kirk Seese dba BB Murals was ranked the highest and determined to be the best value for the City. NIGP Code Used for Solicitation: 993 – (Service Only) - Artists Notifications sent for Solicitation sent in IonWave: 30 Number of Suppliers that viewed Solicitation in IonWave: 13 HUB-Historically Underutilized Business Invitations sent out: 2 SBE-Small Business Enterprise Invitations sent out: 12 Responses from Solicitation: 8 PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On June 6, 2023, the Public Art Committee (PAC) recommended artist Kirk Seese dba BB Murals for art design and production services for the public art mural/vinyl wrap installation to be located on Sycamore Street Bridge near the intersection of Sycamore Street and South Crawford Street (5 – 2). RECOMMENDATION Award a contract with Kirk Seese dba BB Murals, for art design and production services for the public art mural/vinyl wrap installation to be located on Sycamore Street Bridge near the intersection of Sycamore Street and South Crawford Street for the Parks and Recreation Department, in a not-to-exceed amount of $7,500. PRINCIPAL PLACE OF BUSINESS Kirk Seese dba BB Murals Lutherville, MD ESTIMATED SCHEDULE OF PROJECT The Streets Department is currently beginning a project within close proximity to the Sycamore Street bridge. This project should be completed by the end of November or the beginning of December. Work on the mural will begin shortly after the completion of this street project and should be completed within two to three months. FISCAL INFORMATION These services will be funded from Sycamore Street Mural account 450017474.1365.30100. Requisition #161307 has been entered into the Purchasing software system in the amount of $7,500. The budgeted amount for this item is $7,500. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Gary Packan, 940-349-7460. Legal point of contact: Marcella Lunn at 940-349-8333.