Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: November 7, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Mydatt Services, Inc. dba Block by Block, for a
Downtown Denton Ambassador Program Pilot for the City of Denton; providing for the expenditure of
funds therefor; and providing an effective date (RFP 8249 – awarded to Mydatt Services, Inc. dba Block by
Block, for one (1) year, with the option for two (2) additional one (1) year extensions, in the total three (3)
year not-to-exceed amount of $2,124,909.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Strengthen Community and Quality of Life.
INFORMATION/BACKGROUND
At the direction of City Council, Community Services, Denton Police Department, Parks and Recreation,
and Economic Development collaborated to develop a multipronged response to Quality of Life in the
downtown area. These efforts align with the City Council’s Key Focus Area to Strengthen Community
and Quality of Life. The goal is to identify solutions for a cleaner, safer, happier Downtown Denton.
The responses were presented to City Council over three Work Sessions, outlined below.
• February 2023: Homeless Response Solutions & Transitional Housing
• March 2023: Downtown Ambassador Program
• April 2023: Aggressive Panhandling
During the March 7, 2023 Work Session, Council directed staff to submit a supplemental request in the
upcoming budget process to implement a Downtown Ambassador Program Pilot in FY23/24. Council also
directed staff to pursue a Request for Proposal (RFP) to obtain bids from third-party vendors to implement
and manage this program. Direction was given to request full and partial program implementation cost
estimates for each service element and bring the initial results of the RFP back to Council.
July 18, 2023, staff provided initial results of the RFP to Council, and direction was provided to proceed
with full implementation of a two-year Downtown Denton Ambassador Program Pilot. The program pilot
will be funded through the General Fund and Community Services staff will collaborate with Economic
Development to identify long-term funding for the program, pending Council direction, program outcomes,
and community feedback.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Project Description Estimated 2-Year Expenditure
Downtown Denton Ambassador Program Year 1 $ 708,303
Downtown Denton Ambassador Program Year 2 $ 708,303
Downtown Denton Ambassador Program Year 3 $ 708,303
Total $2,124,909
Request for Proposals was sent to 777 prospective suppliers, including 68 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. One (1) proposal was received, and references were checked to ensure the vendor
can provide the services requested in the Scope of Work. The proposal was evaluated based upon published
criteria including experience and performance, overall cost, personnel and staff, and data and metrics. Best
and Final Offer (BAFO) was requested from the firm. The department is awarding the contract to Mydatt
Services, Inc. dba Block by Block.
NIGP Code Used for Solicitation: 952, 958, and 961
Notifications sent for Solicitation sent in IonWave: 777
Number of Suppliers that viewed Solicitation in IonWave: 12
HUB-Historically Underutilized Business Invitations sent out: 75
SBE-Small Business Enterprise Invitations sent out: 342
Responses from Solicitation: 1
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On July 18, 2023, City Council provided direction during a Work Session to proceed with full
implementation of the program.
RECOMMENDATION
Award a contract with Mydatt Services, Inc. dba Block by Block, for a Downtown Denton Ambassador
Program Pilot for the City of Denton, in a one (1) year, with the option for two (2) additional one (1) year
extensions, in the total three (3) year not-to-exceed amount of $2,124,909.00.
PRINCIPAL PLACE OF BUSINESS
Mydatt Services Inc., dba Block by Block
Louisville, KY
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Council Initiatives account 220099.7739.0002. Requisition #162137
has been entered into the Purchasing software system in the amount of $708,303. The budgeted amount for
this item is $2,124,909.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Courtney Douagndara, 940-349-7235.
Legal point of contact: Marcella Lunn at 940-349-8333.