*Contract Database Search Guide for Public
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Contract Database Search Guide
The City enters in all active contracts into our database for view by the public after Council approval.
Typically, the contract, ordinance, Agenda Information Sheet, Pricing and Evaluation information, and the
solicitation documents are in most of the contract folders.
1. To find what contracts are active, click the folder in the repository named “Contract Search
Instructions”. From there, open the PDF named “All Active Contracts”. The file name will change
each time there is a Council meeting.
2. Once the PDF is open, select “CTRL + F” to search the list. You can search by date, File #, contract
description, and vendor.
3. Once you have found what File # for the item you need to look at, click on the folder that
corresponds with the first number of the File # (i.e. 7481 would be in the 7000’s folder).
4. To view the contents, double click the folder. There will be several documents within the folder.
a. Ordinance – this is the final signed ordinance that was approved by City Council.
b. Contract – this is the fully executed contract between the City and the vendor.
c. Bid Invitation/Addendums – This is the solicitation document that was posted on our
bidding software IonWave. Once opening this document, it will give you links to items
such as the Scope of Work, pricing requirements, etc.
d. Exhibit 1 – Agenda Information Sheet – This is the document that is provided to City
Council that contains more information regarding the contract. This is a standard form
that is required for Council meetings.
e. Exhibit 2 – this exhibit is also provided to Council for pricing and evaluation information.
The “Bid Tabulation”, “Pricing Evaluation”, and “Evaluation Sheet” are pulled from our
bidding software listing pricing and evaluation results. There can also be pricing from
Cooperative contracts that we have used for our contracts.
f. Amendments – these are usually to increase the spend of our contract with the vendor,
or to add new items to the contract.
5. Within the “Contract Search Instructions” folder, there is also a document labeled “Piggyback
Contracts”. This list will show what vendors have agreed to let entities that the City of Denton has
an agreement with use their contract pricing. The picture below shows what column this
information can be found. To locate said contract, please follow steps 2-4 above.
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a. You can also look at the first page of the contract to see if they opted in to do the
piggyback.