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6138 - Data Cabling Services: Design and Installation, 3.Statement of Work/ SpecificationsRFP # 6138 Data Cabling Services: Design and Installation Scope of Work/Technical Specifications EXHIBIT 3 The scope of work and/or technical specifications shall be finalized upon the selection of the Firm. The proposal submission shall have accurately described your understanding of the objectives and scope of the requested products and services and provided an outline of your process to implement the requirements of the scope of work and/or technical specification below. It is anticipated that the scope proposal submission will include, at a minimum, the following: SCOPE OF WORK AND SERVICES The scope of work shall be finalized upon the selection of the contractor. The proposal submission shall have accurately described your understanding of the objectives and scope of the requested services and provided an outline of your process to implement the requirements of the Scope of Work and Services. Successful contractor will not be allowed to make any electronic copies of drawings or any photographs of the building or content. It is anticipated that the scope proposal submission will include, at a minimum, the following: GENERAL RESPONSIBILITIES AND REQUIREMENTS The City of Denton (City) is interested in receiving proposals to contract with a qualified and experienced technology contractor to install complete end to end structured cabling solutions, including copper, fiber, audio/video, and wireless. General Work – Drops, grounding, and equipment installation Copper – General copper solutions include end to end certified system for transmission of voice and data signals, with termination on both sides, including at the panel, wall plate, and device, if needed. Cabling to be installed to Category 6/6a specifications, and certified to a 1/10 GB speed to the device. For grounding implementations of racks, cabinets, and closets, grounding cabling includes, but not limited to, 6 AWG. Termination ends include, but not limited to, RJ-45, RJ-11, and grounding lugs. Fiber - General fiber solutions include end to end certified system for transmission of voice and data signals, with termination on both sides at the strand level, including at the panel and device, if needed. Cabling to be installed to OM3/OM4 specifications for multimode cable and OS1/OS2 for single mode cable and certified to Tier 1 specifications with 1/10 GB speed to the device. Termination ends include, but not limited to, LC, ST, SC and MPO/MTP and cleaned free of contaminants to Tier 1 specifications. Audio/Video - General audio/video solutions include end to end certified system for transmission of audio/video and data signals, with termination on both sides, including at the panel, wall, and device, if needed, as well as TV, projector, and mount installation. Cabling types to be installed include, but are not limited to, audio/video wire of multiple gauges, HDMI, and VGA. Termination ends include, but not limited to, 3mm, HDMI, Banana Plug, and DB15 VGA. Wireless - General wireless solutions include equipment installation of mounts and access points, including altitudes of 25ft or higher. Project Work Project work includes, but is not limited to, closet buildouts and whole building structured cabling layouts. All projects should follow the proposed phase approach as listed below: PHASE 1 Client Interviews: Meets with selected City representatives and the Project Manager to discern and document requirements. Review Existing Physical Conditions: Inspect the premises, and the architectural and construction documents. Standards Development: Develop design criteria based upon information gathered from client interviews. Prepares a narrative description of the system architecture. Regulatory Approvals: Identify applicable regulatory approval requirements. Phase 1 (initial phase) submitted to the City for acceptance. PHASE 2 Prepare Schematic Design Documents: Prepare preliminary design documentation for City staff review and approval. Prepare Final Design Documents: Prepare final design documentation and samples for City staff review and approval. Coordinate architecture and electrical requirements and details with the project manager and construction teams. Regulatory Approvals: Secure all necessary regulatory approvals. Phase 2 (Design Documentation Tasks) submitted to the City for acceptance. PHASE 3 Coordinate installation with the general contractor so to not conflict with base building construction activities. Cross-connect/patch and terminate copper/fiber/audio/video/grounding riser cables and stations cables based on final design. Provide the connection to the electronic hardware, and grounding of all racks, cabinets, patch cables, and patch fields. Install mounts for wireless devices, including access points according to the guidelines of the drawings. Provide all labeling and documentation of all horizontal and vertical cabling installed, including providing a graphical mapping of all cabling systems. Handwritten labels are not acceptable. Phase 3 (Installation) completed and submitted to the City for acceptance. PHASE 4 Testing: Provide a copy of testing procedures and methodology for approval. The cabling contractor shall define a start-up acceptance period and a start of warranty period beyond same. Cables which fail any of the parameters will be re-terminated and re-tested, or removed and reinstalled. Each RFP respondent shall include a sample of its test results report with its proposal response. Provide a statement of warranty on the installation of the copper/fiber/audio/video/grounding cabling and materials used. The materials and the installation shall be warranted for a minimum of twenty (20) years. Provide a guaranteed maximum of twenty-four (24) hour response time to repair/replace defective cables or connections. This guarantee shall apply to all materials and installation performed under the contract. Provide a guaranteed maximum of twenty-four (24) response time to repair/replace defective cables or connections installed under previous contract and/or previous vendor. Provide a guaranteed maximum four (4) hour response time for emergencies. Final Documentation: Provide three (3) sets of “as-built” record drawings, CDs of electronic files of plans in AutoCAD or Visio format, cut sheets of all installed equipment, certificates, guarantees, warranties, and testing reports. Project completion submitted to the City for acceptance. The following specific requirements of jobs and construction projects performed by the technology contractor are mandatory as follows: Each voice/data duplex outlet will be supported by (at least) two (2) dedicated 4-Pair UTP Category 6/6a cables rated for exposed use in ceiling plenums. Outlets placed in systems furniture workstations will be wired after installation of the furniture and prior to receipt of a Certificate of Occupancy. Sufficient resources shall be scheduled to not delay the construction. Poke-through floor devices will be required in selected locations such as conference rooms to support power/tele/data/audio/video connections at tables. The contractor shall be responsible for any conduit installation as needed per job or project. All cabling shall be “CMP” rated for use in air conditioning plenum spaces without conduit. Bridle ring or “Caddy” sling horizontal distribution shall be used for cable runs above ceilings. Quantity and installation techniques in distribution of the cable runs shall comply with system manufacturer’s specifications. All horizontal/vertical cabling shall be: Compliant, in accordance with the most current EIA/TIA/BICSI standards and less than one hundred (100) meters in length for copper connections. Free of splices to fulfill the requirements of this specification and be terminated in accordance with the most current EIA/TIA/BICSI standards. Routed to be concealed within walls and ceilings where possible, except in transfer closets, or secured to structure above. Placed parallel and perpendicular to the building lines and follow cable tray pathways and hallways where practical from the MDF and IDF’s to the station termination outlets. Routed to maintain the following distances from electromagnetic interference (EMI) producing sources in accordance with the most current EIA/TIA/BICSI standards: Minimum Separation Distance < 2kVA 2-5 kVA 5kVA       Unshielded power lines or electrical equipment 5 in. 12 in. 24 in.  in proximity to open or nonmetal pathways          Unshielded power lines or electrical equipment 2.5 in. 6 in. 12 in.  in proximity to a grounded metal conduit pathway          Power lines enclosed in a grounded metal ---- 3 inches 6 inches  conduit, or equivalent, in proximity to a     grounded metal conduit pathway           All horizontal/vertical cabling shall be externally shielded from EMI according to the manufacturer’s written instructions in any areas where the contractor cannot maintain the minimum separation distance guidelines outlined, and at no additional cost to the City. All cable shall be tested to ANSI/TIA/BICSI specifications and standards. At a minimum, testing copper/fiber/audio/video/grounding for wire map, length, near-end crosstalk (NEXT), PS NEXT, Return Loss, Insertion Loss, and attenuation, as well as provide a detailed report of all cable tests. Ceiling Tiles: Any damage to ceiling tiles shall be the cabling contractor’s responsibility for replacement or reimbursement should the City replace the damaged ceiling tiles. Work to be provided by others for jobs or projects: In general, all cabling is to be installed exposed or above ceilings. All conduit and primary power will be provided and is not included in this bid. All necessary drawings will be provided specifically identifying the locations, and description of required conduit and power supplies. The City will provide quantity at each of the locations. Conduit to above ceiling at each station point located in drywall will be provided. All work is to be coordinated through the contact person at the City or by the general contractor and/or project manager for projects. Backboards consisting of ¾” smooth-faced fire-rated plywood for the purpose of terminating wiring and mounting of equipment to be provided at each tele/data closet or room by the general contractor and/or project manager. Convenience outlets on the top and bottom of each board to be provided by the construction manager and/or project manager. Grounding at the MDF is to be provided by the general contractor and/or project manager. The following general requirements are mandatory for the duration of the contract period: All work shall be in accordance with all guidelines specified by the latest published EIA/TIA Building Telecommunications Wiring Standards, the BICSI Telecommunications Distribution Methods Manuals (TDM), ISO, and manufacturer/vendor installation guidelines. These documents and standards form the basis for the installation, testing, and acceptance of the structured communications cable system. The contractor shall supply all necessary labor, tools, equipment, and permits required to execute the design and installation of the scope of work required by this RFP and by the best industry standards. In the event of a conflict, the most stringent and highest standard shall be applied for the benefit of the City. The contractor shall be able to obtain payment and performance bonds for single projects exceeding $50,000. The contractor shall attend weekly project progress meetings and perform on-site visits as required to perform its work and as required to meet with City staff. Progress meetings are in addition to any meetings that may be required during a job or project to coordinate with other trades. The contractor shall work and communicate with a single project manager assigned by the City, or designee as required during project manager’s absence, for any given project. Contractor shall work with a single project manager, or designee, on multiple projects. In some cases, the contractor shall work with multiple project managers depending on the number of active projects occuring simultaneously. Branding and model types of all materials and equipment will be determined and approved by the City staff. The City reserves the right, if needed, to purchase all materials and equipment for a job or project from an alternate vendor. The contractor shall detail and include overtime for after-hours and weekends which may be required to complete the installation. The contractor shall not subcontract services or labor without the express knowledge and consent of the City. For individual cabling jobs, the contractor shall be responsible for the clean-up of debris from its work. For construction projects, the contractor shall be responsible for the daily clean-up of debris from its work to a central location on the floor for removal by the construction manager.