Loading...
8309 - Contract Executed Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance DocuSign Envelope ID: EE747C48-AB2E-4911-93C6-C13618EBB5EB Spreadsheet Server Licenses Not Applicable FILE Cori Power 8309 NOVEMBER 14, 2023 NOVEMBER 14, 2028 23-2132 RENEWAL AMENDMENT TO CONTRACT BETWEEN CITY OF DENTON, TEXAS AND GLOBAL SOFTWARE, LLC, DBAINSIGHTSOFTWARE(Contract #8309) This Renewal Amendment to Contract (Contract 8309) (this Amendment) is entered intobetween the City of Denton, Texas (City or Customer) and Global Software, LLC, dbaInsightSoftware (Supplier). Background The City and Supplier have previously entered into Contract (7181), as amended (theAgreement). Initially capitalized terms used but not otherwise defined in this Amendment willhave the meanings set forth in the Agreement. The parties desire to amend the Agreement asfollows: 1 Effective Date The terms of this Amendment are effective as of the latest date in the signature block. 2 Contract Extension Term Section 4.1 of Master Services Agreement will be deleted and replaced in its entirety withthe following: The contract term will be one (1) year effective from date of award. The City and Suppliershall have the option to renew this contract for an additional four (4) one-year periods uponexecution of the renewal Order Form sixty (60) days prior to the contract anniversary date,or until such time as InsightSoftware’s proprietary software is removed from Customer’scomputers as set forth in the Purchase Agreement unless terminated earlier as set forthherein. This Amendment shall remain in full force and effect until the termination orexpiration of all Purchase Agreements entered in connection with this Amendment. 3 Fee Schedule Attachment 1 to this Amendment includes the Annual Fee Schedule. This Attachment 1shall supersede the Order Form of the Agreement. 4 Total Contract Amount The contract total for the continued services shall not exceed $375,000. 5 Updated contract number This Amendment constitutes a new agreement beginning on the Effective Date between theparties incorporating, except as amended herein, all the terms and conditions in theAgreement for all intents and purposes. Such Agreement will have contract number 8309. Confirmation of Agreement This Amendment (together with all exhibits attached hereto) constitutes the entireagreement between the parties regarding the matters of this Amendment and supersedes allprior and contemporaneous agreements and understandings regarding the matters of thisAmendment. In the event of a conflict between this Amendment and the Agreement as itrelates to the matters of this Amendment, the terms of this Amendment will control. 1 DocuSign Envelope ID: EE747C48-AB2E-4911-93C6-C13618EBB5EB Otherwise, all terms and conditions of the Agreement will remain in full force and effectand likewise apply to this Amendment. Authorized Signatures: “CITY” CITY OF DENTON, TEXAS “SUPPLIER” GLOBAL SOFTWARE, LLC, DBA INSIGHTSOFTWARE By: By: Name: Name: Title: Title: Date: Date: 2 ATTEST: JESUS SALAZAR, CITY SECRETARY BY: _______________________________ APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY BY: _______________________________ THIS AGREEMENT HAS BEENBOTH REVIEWED AND APPROVEDas to financial and operational obligationsand business terms. __________________________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT DocuSign Envelope ID: EE747C48-AB2E-4911-93C6-C13618EBB5EB Chief Technology Officer Tech Services Leisha Meine Sara Hensley City Manager 11/15/2023 CFO 11/15/2023 David Woodworth Order Form Order Information Order Number Q-548870 Payment Terms Net 30 Offer Valid Through August 16, 2023 Billing Schedule Annual Order Currency USD Account Executive Carol Antonio Customer Information End Customer Account City of Denton Customer (Bill To Account)City of Denton Billing Contact Diane Presley Address 215 E Mckinney Street Suite A Denton, TX United States Email diane.presley@cityofdenton.com Phone (940) 349-8291 Term: December 1, 2023 to November 30, 2024 One-Time Fees Product or Service Name Qty Net Total Price Platinum - Spreadsheet Server GLO-LIC-SSS-Platinum -4 $0.00 Gold - Spreadsheet Server GLO-LIC-SSS-Gold -2 $0.00 Subtotal :$0.00 Year 1: December 1, 2023 - November 30, 2024 Product or Service Name Qty Net Total Price Maintenance - Spreadsheet Server GLO-MNT-SSS-AIMS 1 $53,658.31 Subtotal :$53,658.31 Year 1 Fees:$53,658.31 Order Form Total – Fees:$53,658.31 DocuSign Envelope ID: EE747C48-AB2E-4911-93C6-C13618EBB5EB Attachment 1 Page 2 of 2 Product Special Terms and Conditions In the event of a conflict between these Product Special Terms and Conditions and the terms contained in a prior order form, addendum or other document mutually signed by the parties, these Product Special Terms and Conditions control. Notwithstanding anything to the contrary in this Order Form, the terms and conditions of 8309 Renewal Amendment executed by the parties on shall govern and control this Order Form. Invoice, PO and Tax Information - Customer to Complete: Email for Invoice Delivery: \em1\ Purchase Order Information. Is a Purchase Order required for the purchase or payment of the items on this Order Form? \POE1\ If yes, please enter PO # \no1\ Tax Status. Is Customer exempt from the payment of any taxes? \TSE1\ If yes, Customer shall provide insightsoftware with a valid tax exemption certificate authorized by the appropriate taxing authority. Please provide your VAT/GST Number including the two digit country code if applicable (i.e.BE0123456789). If not applicable, please enter "0" \VATN1\ Customer hereby orders from insightsoftware the Software License(s) and/or Services described in this Order Form. This Order Form is effective as of the date of the last party to sign below and is issued under and incorporates the Terms & Conditions in effect between the parties. 'Terms & Conditions' shall mean the terms and conditions, master software and services agreement or other similar agreement governing the purchase of Software Licenses and/or Services signed by and between Customer and insightsoftware (or a company acquired by insightsoftware), as the same may be/have been amended by the parties from time to time. If no such agreement has been separately executed by the parties, the insightsoftware Master Agreement set forth at https://legal.insightsoftware.com/contracts/master-terms-eng-us-v040323.pdf , as the same may be/have been modified or amended by the parties, shall become the Terms & Conditions governing this Order Form. The Terms of Service located at https://insightsoftware.com/legal/contracts/terms-of-service/ , which are incorporated herein, contain (i) the Support Services terms applicable to the Software provided by insightsoftware and (ii) descriptions of certain Professional Services offerings and Module Licenses. In the event of a conflict between this Order Form and the Terms and Conditions, the Order Form terms shall control. The Order Form is noncancelable during any Support Services Term or License Term. insightsoftware, LLC City of Denton Signature:\s5\ Signature:\s1\ Name: \n5\ Name: \n1\ Title:\t5\ Title:\t1\ Date: \d5\ Date: \d1\ DocuSign Envelope ID: EE747C48-AB2E-4911-93C6-C13618EBB5EB Sara Hensley 11/15/2023 City Manager 11/15/2023 11/15/2023 David Woodworth CFO Certificate Of Completion Envelope Id: EE747C48AB2E491193C6C13618EBB5EB Status: Completed Subject: Please DocuSign: City Council Contract 8309 Spreadsheet Server Renewal Amendment Source Envelope: Document Pages: 5 Signatures: 7 Envelope Originator: Certificate Pages: 6 Initials: 1 Cori Power AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 cori.power@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 10/26/2023 10:52:44 AM Holder: Cori Power cori.power@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Cori Power cori.power@cityofdenton.com Purchasing Supervisor City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 10/27/2023 1:57:27 PM Viewed: 10/27/2023 2:00:16 PM Signed: 10/27/2023 2:01:52 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 10/27/2023 2:01:54 PM Viewed: 10/27/2023 3:39:15 PM Signed: 10/27/2023 3:40:07 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Mack Reinwand City Attorney City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 10/27/2023 3:40:10 PM Viewed: 10/30/2023 10:06:40 AM Signed: 10/30/2023 10:11:30 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Leisha Meine Leisha.Meine@cityofdenton.com Chief Technology Officer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 10/30/2023 10:11:31 AM Viewed: 10/30/2023 11:09:56 AM Signed: 10/30/2023 11:10:10 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Signer Events Signature Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 10/30/2023 11:10:14 AM Viewed: 11/15/2023 1:03:07 PM Signed: 11/15/2023 1:03:21 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 11/15/2023 1:03:23 PM Viewed: 11/15/2023 1:03:48 PM Signed: 11/15/2023 1:04:04 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Jesus Salazar jesus.salazar@cityofdenton.com Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 11/15/2023 1:04:06 PM Viewed: 11/15/2023 1:36:38 PM Signed: 11/15/2023 1:37:23 PM Electronic Record and Signature Disclosure: Accepted: 11/15/2023 1:36:38 PM ID: d7dbe1e6-d49d-46f9-b9e4-72d02f2e8b96 David Woodworth countersign@insightsoftware.com CFO Logi Analytics, Inc. Security Level: Email, Account Authentication (None) Signature Adoption: Uploaded Signature Image Using IP Address: 138.88.167.142 Sent: 11/15/2023 1:37:28 PM Viewed: 11/15/2023 1:51:00 PM Signed: 11/15/2023 2:11:03 PM Electronic Record and Signature Disclosure: Accepted: 11/15/2023 1:51:00 PM ID: 41f8c6dd-1e45-44fc-9f80-63bcbaa29bd5 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 10/27/2023 2:01:54 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Sent: 10/30/2023 11:10:12 AM Viewed: 10/30/2023 2:17:36 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 11/15/2023 1:37:26 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carol Antonio carol.antonio@insightsoftware.com Security Level: Email, Account Authentication (None) Sent: 11/15/2023 1:37:27 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign James Barnes Jim.Barnes@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 11/15/2023 2:11:05 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Stephanie Barnes SBarnes@presidio.com Sr. Project Manager Security Level: Email, Account Authentication (None) Sent: 11/15/2023 2:11:05 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 10/27/2023 1:57:27 PM Certified Delivered Security Checked 11/15/2023 1:51:00 PM Signing Complete Security Checked 11/15/2023 2:11:03 PM Completed Security Checked 11/15/2023 2:11:05 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign, Inc. (DocuSign) Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign Express user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Jesus Salazar, David Woodworth How to contact City of Denton: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: purchasing@cityofdenton.com To advise City of Denton of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper copies from City of Denton To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Denton To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail, full name, IS Postal Address, telephone number, and account number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software Operating Systems: Windows2000? or WindowsXP? Browsers (for SENDERS): Internet Explorer 6.0? or above Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0, NetScape 7.2 (or above) Email: Access to a valid email account Screen Resolution: 800 x 600 minimum Enabled Security Settings: •Allow per session cookies •Users accessing the internet behind a Proxy Server must enable HTTP 1.1 settings via proxy connection ** These minimum requirements are subject to change. If these requirements change, we will provide you with an email message at the email address we have on file for you at that time providing you with the revised hardware and software requirements, at which time you will have the right to withdraw your consent. Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you.