Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
CM: Todd Hileman
DATE: November 6, 2018
SUBJECT
Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with T.G. Whitton Company, for the supply of welding
and fabrication services for various City of Denton Departments; providing for the expenditure of funds
therefor; and providing an effective date (IFB 6879 - awarded to T.G. Whitton Company, in the five (5)
year not to exceed amount of $400,000).
BID INFORMATION /BACKGROUND
This bid is to establish an annual agreement for fabrication and welding services on an as-needed basis to
supplement the Fleet Services Department with repairs, retrofitting, and custom fabrication of parts and
weldments on City vehicles and equipment. This bid may be used with other departments within the City
of Denton as needed during the five year period.
This bid will be utilized for heavy gauge structural repairs, loader and excavator bucket repair, trailer frame,
jack and hitch repair or replacement, refuse truck body repair and for any safety sensitive welding repair
requiring a certified welder. The bid amount covers anticipated work requirements on all City of Denton
department assets as needed during the five (5) year period.
Invitation for Bids was sent to 140 prospective suppliers of this item. In addition, specifications were placed
on the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. Three (3) bids meeting specifications were received (Exhibit 2). The lowest bid was received
by T.G. Whitton Company.
T.G. Whitton Company has provided services to the City for many years, providing exceptional quality,
low cost, and quick response. They also have the rare ability to repair all types of refuse collection bodies
and equipment. T.G. Whitton Company submitted a bid with a 5% higher mark-up of materials than the
lowest bidder on this section. The City often supplies the necessary materials for each job and in the past,
the majority of billing was for labor only.
RECOMMENDATION
Award a contract with T.G. Whitton Company, for welding and fabrication services in the five (5) year not-
to-exceed amount of $400,000.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
T.G. Whitton Company
Valley View, TX
ESTIMATED SCHEDULE OF PROJECT
All welding and fabrication services are on an as-needed basis scheduled through Fleet Services.
FISCAL INFORMATION
Welding and fabrication services will be funded from the Fleet Services operating account and billed to
respective department maintenance accounts.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision.
The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence;
Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and
Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this
specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 1.1 Manage financial resources in a responsible manner
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Contract and Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader at 940-349-8729
Legal point of contact: Mack Reinwand at 940-349-8333.