Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: December 5, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Peruna Glass, Inc., dba Glass Doctor of North
Texas, for the replacement and repair of glass for various City buildings for the Facilities Management
Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 8325 –
awarded to Peruna Glass, Inc., dba Glass Doctor of North Texas, for one (1) year, with the option for four
(4) additional one (1) year extensions, in total five (5) year not-to-exceed amount of $5,000,000.00).
STRATEGIC ALIGNMENT
This action supports the Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
This Request for Proposal is for glass services for various City buildings maintained by the City of Denton
Facilities Department. This contract is to assist with the City’s interior and exterior glass items located at
over 200 building locations. The approximate total square footage for the buildings is 1,500,000 square feet.
The glass services will be performed on an as-needed basis to assist the City with renovations, remodels,
and maintenance of existing facilities. This service will include service calls that will allow Facilities
Management staff to immediately address customer concerns.
Facilities Management has spent $24,000 in the last two (2) years on glass repairs, and $400,000 in window
replacements. Considering future glass replacement and maintenance needs, Facilities will need $5,000,000
in the next five (5) years.
This service contract is a critical provider of glass materials scheduled for replacement once the unit reaches
the end of its useful life.
Request for Proposals was sent to 377 prospective suppliers, including 43 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. One (1) proposal was received, and references were checked to ensure the vendor
can provide the services requested in the Scope of Work. The proposal was evaluated based upon published
criteria including compliance with specifications, probable performance, and price. Best and Final Offer
(BAFO) was requested from the firm. The department is awarding the contract to Peruna Glass, Inc., dba
Glass Doctor of North Texas.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 910 - (Service Only) - Building
Maintenance, Installation and Repair
Services Notifications sent for Solicitation sent in IonWave: 377
Number of Suppliers that viewed Solicitation in IonWave: 8
HUB-Historically Underutilized Business Invitations sent out: 58
SBE-Small Business Enterprise Invitations sent out: 158
Responses from Solicitation: 1
RECOMMENDATION
Award a contract with Peruna Glass, Inc., dba Glass Doctor of North Texas, for the replacement and repair
of glass for various City buildings for the Facilities Management Department, in a one (1) year, with the
option for four (4) additional one (1) year extensions, in total five (5) year not-to-exceed amount of
$5,000,000.
SUSTAINABILITY MEASURES
When replacing or repairing glass, we will use the most cost-effective and efficient parts available.
PRINCIPAL PLACE OF BUSINESS
Peruna Glass, Inc., dba Glass Doctor of North Texas
Carrolton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Outside Contracted Services account 880200.6545. Requisitions will
be entered on an as-needed basis. The budget amount for this item is $5,000,000. Glass additions or new
construction will be funded from the capital budget.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Thomas Gramer, 940-349-7467.
Legal point of contact: Marcella Lunn at 940-349-8333.