Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: December 12, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Terex Utilities Inc., through the Sourcewell
Cooperative Purchasing Network Contract Number 110421, for the acquisition of three (3) digger derricks
for Denton Municipal Electric and the Parks and Recreation Departments; authorizing the expenditure of
funds therefor; and providing an effective date (File 8253 - awarded to Terex Utilities Inc., in the not-to-
exceed amount of $1,465,730.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
This request is to award a contract for the purchase of three (3) digger derricks for the Electric and Parks
Departments. These units are planned replacements approved in the FY22/23 budget. Digger Derricks are
versatile pieces of equipment used to set poles, transformers, and other pieces of heavy infrastructure. These
new digger derricks will replace the existing fleet. The derricks that are currently in use have met the end
of their life, based on the 15-point replacement scale.
EMIS Number Points
ED0942 10.7
ED0943 11.5
PC0288 15
The lead time is approximately two (2) years after the receipt of order. A contingency has been added due
to market vulnerability.
Cost $1,332,730
Contingency $ 133,000
Total $1,465,730
Pricing obtained through Sourcewell Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 28, 2020, City Council approved the interlocal agreement with Sourcewell (Ordinance 20-197).
On December 11, 2023, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Terex Utilities Inc., for the acquisition of three (3) digger derricks for Denton
Municipal Electric and the Parks and Recreation Departments, in a not-to-exceed amount of $1,465,730.
PRINCIPAL PLACE OF BUSINESS
Terex Utilities, Inc.
Watertown, SD
ESTIMATED SCHEDULE OF PROJECT
Delivery of the items will occur within two (2) years after receipt of the order.
FISCAL INFORMATION
Requisitions have been entered into the Purchasing software system in the amount of $1,332,730. The
budgeted amount for this item is $1,465,730.
OR Number Account Number Amount
160992 810689408.1350.40100 $329,364.00
161004 605281605.1355.3920 $433,778.00
161005 605273605.1355.3920 $569,588.00
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Cooperative Quotes
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Marcella Lunn at 940-349-8333.