Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: December 12, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Southwest Fluid Products, Inc., for the gravity
thickener repair at the Pecan Creek Water Reclamation Plant for the Water Utilities Department; providing
for the expenditure of funds therefor; and providing an effective date (RFP 8310 – awarded to Southwest
Fluid Products, Inc., in the not-to-exceed amount of $245,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The Pecan Creek Water Reclamation Plant (PCWRP) is over 60 years old and select equipment has reached
the end of its useful life. The plant is currently undergoing an evaluation of equipment in a separate project.
As a result, two gravity thickeners were identified early in the assessment as critical equipment in need of
repair or replacement. The process of gravity thickening uses the natural tendency of higher-density solids
to settle out of liquid to concentrate the solids. Gravity Thickeners consist of a circular tank with a cone-
shaped bottom that is fitted with collectors and scrapers at the bottom. The sludge is then pumped out and
removed to be utilized in the City’s Beneficial Reuse program. This contract is for the replacement of two
gravity-thickener power units and mechanisms. The rehabilitation will improve the removal of solids in the
treatment process and maintain reliability. Sludge removal is a critical process that is key to quality
wastewater treatment for the community and to ensure safe effluent discharge into the sensitive receiving
stream.
Price $223,572.00
Contingency (approx 10%) 21,428.00
Total: $245,000.00
Request for Proposals was sent to 931 prospective suppliers, including 60 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Two (2) proposals were received, references were checked, and proposals were
evaluated based on published criteria including experience, key personnel, project approach/work plan, and
price. Best and Final Offers (BAFO) were requested from the top firm. Based upon this evaluation,
Southwest Fluid Products, Inc. was ranked the highest and determined to be the best value for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 890, 910, and 913
Notifications sent for Solicitation sent in IonWave: 931
Number of Suppliers that viewed Solicitation in IonWave: 16
HUB-Historically Underutilized Business Invitations sent out: 88
SBE-Small Business Enterprise Invitations sent out: 327
Responses from Solicitation: 2
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 11, 2023, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Southwest Fluid Products, Inc., for the gravity thickener repair at the Pecan Creek
Water Reclamation Plant for the Water Utilities Department, in a not-to-exceed amount of $245,000.
SUSTAINABILITY MEASURES
The replacement of the Gravity Thickener mechanisms provides reliability and redundancy in the sludge
removal process. Efficient sludge removal is critical to producing effluent that meets regulatory standards.
These regulations are required to ensure public health and safety as well as protect the sensitive receiving
stream.
PRINCIPAL PLACE OF BUSINESS
Southwest Fluid Products, Inc.
Weatherford, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with an estimated completion within 26-30 weeks
FISCAL INFORMATION
These services will be funded from Water Utilities account 640497545.1360.40100. Requisition #162012
has been entered into the Purchasing software system in the amount of $223,572. The budgeted amount for
this item is $245,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: David Brown, 940-349-8480.
Legal point of contact: Marcella Lunn at 940-349-8333.