Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: December 12, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Illinois Tool Works Inc. dba E.H. WACHS, through
the Buy Board Cooperative Purchasing Network Contract # 685-22, for the purchase and repair of valve
servicing utility bodies for the Water Department; providing for the expenditure of funds therefor; and
providing an effective date (File 8375 – awarded to Illinois Tool Works Inc. dba E. H. WACHS, for three
(3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-
exceed amount of $600,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Promote Sustainability and the Environment.
INFORMATION/BACKGROUND
This contract is for the purchase and repair of valve servicing utility bodies. Valve servicing bodies are used
to maintain the 9,500 water valves and 6,100 fire hydrants in the City's water infrastructure. Per the
American Water Works Association (AWWA), valves should be cycled and serviced annually, and hydrants
should be serviced semi-annually. The Water department’s valve and hydrant maintenance plan includes 7
operators to meet AWWA best practices. There are currently 4 valve-servicing trucks in the City’s fleet.
This contract will allow for the purchase of 3 more utility bodies, to allow all 7 operators a vehicle.
E.H. WACHS has developed this machine specifically for valves and hydrants and offers functionality that
others do not. This E.H. WACHS unit has the vacuum, spoils tank, hydraulic valve operator, arrow board,
and GPS unit all built into one self-contained unit that fits on the back of a flatbed truck. The valve operator
has a function that will automatically reverse when it hits a designated torque range, reducing the chances
of breaking a valve. The unit increases production by allowing our operators to make repairs, GPS, exercise
and clean the valves at one time while the operator is at the site. This reliable single unit is specifically
designed for our tasks and it benefits us to utilize this unit instead of equipment that has been modified.
Project Description Estimated 5-Year Expenditure
Three Utility Bodies in 2024 $ 270,000
Two Future Purchases of Utility Bodies $ 180,000
Repair $ 150,000
Total $600,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The City will receive a 1.5% discount based on the Buy Board cooperative pricing.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, the Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
On December 11, 2023, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Illinois Tool Works Inc. dba E.H. WACHS, for the purchase and repair of valve
servicing utility bodies for the Water Department, in a three (3) year, with the option for two (2) additional
one (1) year extensions, in the total five (5) year not-to-exceed amount of $600,000.
PRINCIPAL PLACE OF BUSINESS
Illinois Tool Works Inc. dba E.H. WACHS
Lincolnshire, IL
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year term with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same. This Buy Board contract expires on November
30, 2025.
FISCAL INFORMATION
These products and services will be funded through the department’s budget on an as-needed basis. The
City will only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Cooperative Pricing
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Marcella Lunn at 940-349-8333.