Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: December 12, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with WIPCO, INC., for the purchase of two (2) bulk
bleach tanks for the Ray Roberts Water Treatment Plant Temporary Chlorine Conversion Project for the
Water Production Department; providing for the expenditure of funds therefor; and providing an effective
date (RFP 8319 – awarded to WIPCO, INC., in the not-to-exceed amount of $85,774.23).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
The City of Denton’s Ray Roberts Water Treatment Plant (RRWTP) currently operates with a chlorine gas
system to provide an adequate disinfection residual to the distribution system as required by the Texas
Commission on Environmental Quality. Using a chlorine gas system requires there to be a chlorine gas
scrubber system in place at RRWTP to ensure that if any leaks occur the chlorine gas is not released into
the environment. This system was installed in 2003 when RRWTP originally began operation making the
system approximately 20 years old. There are currently plans for RRWTP to switch to a permanent liquid
bleach system; this type of system poses less of a safety concern to the environment, surrounding
communities, and staff if a leak were to occur. To better support a healthy and safe community the Water
Production Department has elected to install a temporary liquid chlorine system before the scheduled
permanent upgrade. This will place the chemical storage area closer to the injection point which will reduce
the risk of piping being damaged and disrupting the water treatment process. This will also promote a safer
work environment as liquid bleach is a less hazardous chemical to handle and have onsite than the current
chlorine gas system. Treatment staff will become familiar with the process of treating water with liquid
bleach before the permanent project while also working in a safer work environment.
The two (2) bulk storage tanks that require funding will cost $77,774.23. WIPCO, INC. was the lowest bid
received for the procurement of the needed materials.
Project Description Estimated 1-Year Expenditure
Base bid $77,774.23
Contingency 8,000.00
Total $85,774.23
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Proposals was sent to 98 prospective suppliers of this item, including four (4) Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Three (3) proposals were received, references were checked, and
proposals were evaluated based upon published criteria including quality and reputation, duration from
notice to proceed to drawings, duration from drawings to delivery of goods, and price. Based on this
evaluation, WIPCO, INC. was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 830 - Tanks (Metal, Plastic, Wood, and
Synthetic Materials): Mobile, Portable,
Stationary, and Underground Types
Notifications sent for Solicitation sent in IonWave: 98
Number of Suppliers that viewed Solicitation in IonWave: 8
HUB-Historically Underutilized Business Invitations sent out: 8
SBE-Small Business Enterprise Invitations sent out: 36
Responses from Solicitation: 3
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 11, 2023, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with WIPCO, INC., for the purchase of two (2) bulk bleach tanks for the Ray Roberts
Water Treatment Plant Temporary Chlorine Conversion Project for the Water Production Department, in a
not-to-exceed amount of $85,774.23.
PRINCIPAL PLACE OF BUSINESS
WIPCO, INC.
Dallas, TX
SUSTAINABILITY MEASURES
Relationship to Sustainability Framework
Focus Area & Goals: This purchase applies to the sustainability measure of Resiliency and Public Health.
Goal 1: The equipment will be properly maintained to ensure that the tank's life spans are optimized.
Goal 2: The equipment will be monitored daily to ensure that any damage that occurs can be fixed
quickly.
Goal 3: Staff and Public health will be protected by using a less hazardous chemical.
ESTIMATED SCHEDULE OF PROJECT
Delivery of the items will occur within 92 days after receipt of the order.
FISCAL INFORMATION
These items will be funded from account 630500523.1350.21100. Requisition #162431 has been entered
into the Purchasing software system in the amount of $77,774.23. The budgeted amount for this item is
$85,774.23.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Abbie Dyke, 940-349-7525.
Legal point of contact: Marcella Lunn at 940-349-8333.