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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement ACM: Cassey Ogden DATE: December 12, 2023 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Thompson Safety LLC, for first aid cabinets, eyewash and shower station inspections, and sharps containers for the Safety Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 8340 – awarded to Thompson Safety LLC, for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $287,500.00). STRATEGIC ALIGNMENT This action supports Key Focus Area: Support Healthy and Safe Communities. INFORMATION/BACKGROUND The City requested competitive proposals for first aid kits, eyewash and shower stations, and sharps containers as required by the Occupational Safety and Health Administration (OSHA). These kits are used to protect and treat employees in the event of eye or chemical injury or minor workplace injuries, and puncture-resistant sharps containers as required by law. These services were previously purchased by each department and were managed on their own. The Safety Department is seeking a consolidated city-wide solution. The proposal includes 45 first aid wall-mounted cabinets with monthly maintenance, 46 safety showers, 46 eyewash stations, three (3) additional fully plumbed eyewash stations with monthly inspections, and three (3) wall-mounted sharps containers with regular disposal. Year of Service Estimated 5-Year Expenditure Year 1 $ 50,000 Year 2 50,000 Year 3 50,000 Year 4 50,000 Year 5 50,000 Contingency 15% 37,500 Total $287,500 City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Request for Proposals was sent to 278 prospective suppliers, including 18 Denton firms. In addition, specifications were placed on the Procurement website for prospective suppliers to download and advertised in the local newspaper. Two (2) proposals were received, references were checked, and proposals were evaluated based upon published criteria including price, compliance with specifications, and probable performance. Best and Final Offers (BAFO) were requested from the top firm. Based upon this evaluation, Thompson Safety LLC was ranked the highest and determined to be the best value for the City. NIGP Code Used for Solicitation: 055 - Automotive Accessories for Automobiles, Buses, Trailers, Trucks, Etc. & 345 - First Aid & Safety Equipment & Supplies (Except Nuclear and Welding) Notifications sent for Solicitation sent in IonWave: 278 Number of Suppliers that viewed Solicitation in IonWave: 13 HUB-Historically Underutilized Business Invitations sent out: 29 SBE-Small Business Enterprise Invitations sent out: 108 Responses from Solicitation: 2 RECOMMENDATION Award a contract with Thompson Supply, LLC, for first aid cabinets, eyewash and shower station inspections, and sharps containers for the Safety Department, in a three (3) year, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $287,500. PRINCIPAL PLACE OF BUSINESS Thompson Safety, LLC Houston, TX ESTIMATED SCHEDULE OF PROJECT This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1) year periods, with all terms and conditions remaining the same. FISCAL INFORMATION These services will be funded from Safety account 860003.6336. Requisition #162724 has been entered into the Purchasing software system in the amount of $50,000. The budgeted amount for this item is $287,500. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Pricing Evaluation Exhibit 3: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Megan Gilbreath, 940-349-7807. Legal point of contact: Marcella Lunn at 940-349-8333.