Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: December 12, 2023
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute an Interlocal Cooperative Purchasing Agreement with the Texas
Woman’s University, under the Texas Government Code, Section 791.001, to authorize the City of Denton
to utilize Texas Woman’s University pre-employment physical assessments for the City of Denton Police
Department; authorizing the expenditure of funds therefor; and declaring an effective date (File 8390 –
award an Interlocal Cooperative Purchasing Agreement with the Texas Woman’s University for one (1)
year, with the option for two (2) additional one (1) year extensions, in the total three (3) year not-to-exceed
amount of $49,500.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Strengthen Community and Quality of Life.
INFORMATION/BACKGROUND
The proposed contract is for pre-employment physical assessments for the Denton Police Department.
The agreement will establish a long-term fixed price for services and allow the Police Department to
continue to appropriately screen prospective applicants who apply for the position of police recruit along
with prospective officers with other agencies applying through our lateral hiring process per our Meet and
Confer agreement.
The Police Department’s prior contract for these services is no longer available as the former vendor, Texas
Health Hughley, no longer provides these services as of September 30, 2023.
The proposed agreement contains a list of specific medical tests and services to be provided by Texas
Woman’s University located at their facility. This includes but is not limited to, a physical examination,
Body Mass Index, Body Composition, Bone Density Scan by DXA, Muscle Fitness Testing (Flexibility,
Muscle Strength, Core Endurance), Cardiac Stress Test (VO2 Max, Aerobic Endurance), Vision Exam,
Hearing Exam, and Respiratory Function Testing.
Categories Year 1 Year 2 Year 3 Total
Health Assessment $15,500 $16,500 $17,500 $49,500
Total: $15,500 $16,500 $17,500 $49,500
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Section 791 of the Government Code requires that all Cooperative Agreements must be authorized by the
governing body, regardless of the dollar amount.
RECOMMENDATION
Award an Interlocal Cooperative Purchasing Agreement with Texas Woman’s University for pre-
employment physical assessments for the City of Denton Police Department, in a one (1) year, with the
option for two (2) additional one (1) year extensions, in the total three (3) year not-to-exceed amount of
$49,500.00).
PRINCIPAL PLACE OF BUSINESS
Texas Woman’s University
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Police Department Operating Funds. Requisitions will be entered on an
as-needed basis. The City will only pay for services rendered and is not obligated to pay the full contract
amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Interlocal Agreement
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Preston Pohler, 940-349-7956.
Legal point of contact: Marcella Lunn at 940-349-8333.