Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: January 9, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Techline, Inc., for the supply of 25KV Insulated
Rubber Goods, Connectors, Hardware, and Accessories for the City of Denton Warehouse; providing for
the expenditure of funds therefor; and providing an effective date (RFP 8359 – awarded to Techline, Inc.,
for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year
not-to-exceed amount of $7,500,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The City of Denton requested proposals for prospective suppliers to supply 25KV insulated rubber goods,
connectors, hardware, and accessories. The products will be received and distributed through a centralized
distribution center located at 901B Texas Street, Denton, TX 76209.
The contract will supply new developments with an overhead and underground 25KV voltage system. These
projects are either in the first phase of construction or in the early planning stages. The first development
expected to begin in 2024 will be all underground feeders. The development includes 1,438 lots with 1,388
single-family residential lots, two (2) amenity centers, and 48 townhomes. A second development will be
served underground throughout the residential neighborhood with overhead feeders. This development
includes 1,066 residential lots and one amenity center.
Project Description Estimated 5-Year Expenditure
Year 1 $ 2,000,000
Year 2 2,000,000
Year 3 1,000,000
Year 4 1,000,000
Year 5 1,000,000
Contingency for Price Increases 500,000
Total $ 7,500,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Proposals was sent to 355 prospective suppliers, including ten (10) Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Four (4) proposals were received, references were checked, and proposals were
evaluated based upon published criteria including price, delivery, compliance with specifications, and
probable performance. Best and Final Offers (BAFO) were requested from the top firm. Based upon this
evaluation, Techline, Inc. was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation:
285 - Electrical Equipment and
Supplies (Except Cable and Wire)
Notifications sent for Solicitation sent in IonWave: 355
Number of Suppliers that viewed Solicitation in IonWave: 16
HUB-Historically Underutilized Business Invitations sent out: 36
SBE-Small Business Enterprise Invitations sent out: 149
Responses from Solicitation: 4
RECOMMENDATION
Award a contract to Techline, Inc., for the supply of 25KV Insulated Rubber Goods, Connectors, Hardware,
and Accessories for the City of Denton Warehouse, for a three (3) year, with the option for two (2) additional
one (1) year extensions, in the total five (5) year not-to-exceed amount of $7,500,000.
PRINCIPAL PLACE OF BUSINESS
Techline, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Keith Kading, 940-349-7178.
Legal point of contact: Marcella Lunn at 940-349-8333.