Exhibit 2 - Declaration of Emergency
Vendor: Safety National through Lockton Companies, LLC.
Commodity/Service: Packaged casualty policy: renewal of excess workers’ compensation and
packaged general liability
Estimated expenditure for the above commodity or service: $
$3,213,282.66
Initial all entries below that apply to the proposed purchase under the Purchasing Procedures as
passed by City Council. (More than one entry may apply.)
1. _______ Emergency situations, including procurements necessary to protect the public health
or safety or in response to a public calamity;
2. _______ A procurement is necessary because of unforeseen damage to public equipment,
machinery, or other property;
Brief Description/Justification for an exception:
Given the complexities of this insurance product solicitation and given that Chapter 252.024 of the
Texas Local Government Code, the City utilized the services of our broker of record, Lockton Companies,
LLC (Lockton), to assist with procuring this coverage.
To prevent a lapse in coverage, the package casualty coverage, which includes the renewal of the
excess workers’ compensation and packaged general liability coverage renewals for the
2023/2024 coverage year must be bound by December 31, 2023, by Safety National, through the
City’s broker of record, Lockton, in the amount of $805,334.00.
Staff recommends the approval of expenditures for the purchase of excess workers’ compensation,
packaged general liability, and automobile property damage insurance coverage in a one (1) year
amount of $805,334.00 with an option for two additional one-year renewal for an estimated three
(3) year not-to-exceed amount of $3,213,282.66 including funding to accommodate a year-over-
year price increase of 30% per year.
Respectfully Submitted by, Reviewed by: Reviewed By:
Dept. Director Date Purchasing Manager Date City Attorney Date
Approved by:
__________________________________
City Manager Date
Declaration of an Emergency
File #: 8416
Requisition #:
Date: December 19, 2023
DocuSign Envelope ID: 23D72586-9A41-42C5-A667-35A23A425FC0
12/21/2023 12/21/2023 12/21/2023
12/21/2023
This form must be attached to a purchase requisition if the expenditure is under $50,000.
This form must be attached to a completed Agenda Information Sheet if the expenditure exceeds
$50,000.
DocuSign Envelope ID: 23D72586-9A41-42C5-A667-35A23A425FC0