Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: January 23, 2024
SUBJECT:
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Granicus LLC, through The Interlocal Purchasing
System (TIPS) Cooperative Program Contract # 220105, for streaming, remote meeting production, and
closed captioning for Denton Television; providing for the expenditure of funds therefor; and providing an
effective date (File 8427 – awarded to Granicus LLC, in the five (5) year not-to-exceed amount of
$600,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful
Leadership.
INFORMATION/BACKGROUND
The City has been streaming, recording, and making public meetings available on the City’s website since
2009. This project is for the City’s current vendor, Granicus (Swagit), to continue to provide streaming
services, recording of public meetings, on-demand playback of the recordings, remote meeting production,
and the closed-captioning of Council meetings. Below are the annual payments.
Streaming, Remote Production, Captioning Fiscal Year
Year 1 90,000
Year 2 95,000
Year 3 110,000
Year 4 125,000
Year 5 130,000
Contingency 50,000
Total $600,000
Pricing obtained through The Interlocal Purchasing System has been competitively bid and meets the
statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 17, 2011, City Council approved the interlocal agreement with The Interlocal Purchasing System
(Ordinance 2011-082).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Granicus, LLC, for streaming, remote meeting production, and closed captioning for
Denton Television, in a five (5) not-to-exceed amount of $600,000.
PRINCIPAL PLACE OF BUSINESS
Granicus, LLC
Denver, CO
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract. This TIPS contract expires on May 21, 2027.
FISCAL INFORMATION
These services will be funded from a combination of the accounts listed below.
DTV 104001.7879 $30,855
PEG-Public Educ Govt Expense 212002.7879 $59,145
Requisition #163189 has been entered into the Purchasing software system in the amount of $90,000. The
budgeted amount for this item is $600,000. The City will only pay for services rendered and is not obligated
to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Cooperative Pricing
Exhibit 2: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Billy Matthews, 940-349-7272.
Legal point of contact: Marcella Lunn at 940-349-8333.