8147 - Amendment 2 Executed
Docusign Transmittal Coversheet
File Name
Purchasing Contact
Contract Expiration
DocuSign Envelope ID: C37040DB-9C3A-4D34-9E69-03772DF3EF65
8147 Downtown Master Plan
Christina Dormady
N/A
8147 PSA – Amendment #2 Page 1 of 2
SECOND AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND MEND COLLABORATIVE, INC
PSA 8147
THE STATE OF TEXAS §
COUNTY OF DENTON §
THIS SECOND AMENDMENT TO CONTRACT 8147 (“Amendment”) by and
between the City of Denton, Texas (“City”) and Mend Collaborative, Inc. (“Consultant”);
to that certain contract executed on June 27, 2023, in the original not-to-exceed amount of
$241,340 (the “Original Agreement”); amended on September 21, 2023 in the additional
amount of $5,680.00 aggregating a not-to-exceed amount of $247,020 (the “First
Amendment”); (collectively, the Original Agreement, the First Amendment, are the
“Agreement”) for services related to the design of the Downtown Master Plan.
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $14,130 with this Amendment for an aggregate not-to-exceed
amount of $261,150; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Consultant to the City;
NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit “A” of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the Downtown Master Plan, are hereby authorized to be performed by Consultant.
2. This Amendment modifies the Agreement amount to provide an additional $14,130
for the additional services with a revised aggregate not to exceed total of $261,150.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date _________________________.
DocuSign Envelope ID: C37040DB-9C3A-4D34-9E69-03772DF3EF65
1/26/2024
8147 PSA – Amendment #2 Page 2 of 2
“Consultant”
MEND COLLABORATIVE, INC.
By:
_________________________________
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By:
_______________________________
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: C37040DB-9C3A-4D34-9E69-03772DF3EF65
Scott McDonald
Development Services
Director
Buyer
Jan X,2024
CONTRACT AGREEMENT
This Contract Amendment (the “Agreement”)is made effective this January Xth,2024
BETWEEN:MEND COLLABORATIVE INC.(the “Consultant”),located at:
2744 Lyndale Avenue South,Minneapolis,MN 55408
AND:City of Denton (the “Client”),located at:
215 East McKinney Street,Denton Texas 76201
WHEREAS the Consultant has entered into a general contract,henceforth the “Agreement”
with CLIENT,henceforth the “Client”,to furnish planning and design services for the following
named and described project.
DNTN 2301 Denton Downtown Plan Additional Services
Request
Mend Collaborative,as the prime consultant for the Downtown Denton Plan,requests the
following amendment to our scope of services and fee.
Additional Services Understanding
Whereas the consultant has identified that further in person engagement and community
design collaboration relating to the Quakertown Park Master Plan as a component of Design
Downtown Denton,will ensure a more implementable and community supported concept
plan for Quakertown Park (Task 3.3)the following additions to the scope of work are
proposed:
●Mend Collaborative and their team will host a full day of in-person events to be
branded as a “Design Blitz.”
●In the morning,the Mend team will host a three hour site walk and design charrette
with city planning and parks staff to review and develop concept plans,clarify
program concepts,and to clarify and confirm the proposed long term uses of the
existing buildings.Approximately 60 minutes will consist of a walk around
Quakertown Parks to discuss programming and design Concepts.The tour will also
include discussions of adjacent streets and potential improvements to better connect
the core of Downtown around the Square and Quakertown Park,90 minutes will be
spent on Quakertown Park and 30 minutes on additional park acquisition and
programming concepts around Downtown.
2744 Lyndale Avenue South
Minneapolis,MN 55408
612.702.2453
www.mendcollaborative.com
Exhibit ADocuSign Envelope ID: C37040DB-9C3A-4D34-9E69-03772DF3EF65
Jan X,2024
●In the afternoon,the Mend team will host a 90 minute focus group on the topic of
memorialization for descendants of those displaced from Quakertown.This focus
group is already scoped,but will be hosted in-person rather than remotely.
●Concurrently with that focus group,other team members can conduct interviews
with other key stakeholders,including the Library and Civic Pool management,
representatives from the Denton Woman’s Club,as well as others identified by Denton
Staff.
●The remainder of the afternoon will be used to further develop and refine design
concepts with the Mend Team and the core City of Denton team during a 90 minute
wrap-up charette.
●Finally,in the evening,he Mend team will host a 90-minute public workshop focused
on Quakertown Park and other parks and public space improvements for Downtown.
It is recommended that the open house be hosted in a public building within
Quakertown Park.
Four Mend staff (Zakcq Lockrem,Michelle Bright,Sandy Meulners-Comstock,and Kennedy
Rauh)and one staff member from Post Oak Preservation will attend.
Current and proposed scope comparison
Proposed Scope Current Scope Rationale for Change
Staff Workshop and Tour Not Included Although staff interviews
would have been included in
the development of Task 3.3,
Mend believes it will be
more efficient to have these
discussions in person in a
workshop format.
In-person Quakertown
Focus Group
Virtual Quakertown Focus
Group (Task 2.7)
Due to the age of some
potential participants,Mend
believes an in-person focus
group has a greater chance
of success.
In-person Interviews with
other key stakeholders and
implementation partners
Virtual or in-person
interviews with key
stakeholders and
implementation partners
(Task 3.8)
Interviews would be
included as a part of Task
3.8,however in-person
interviews would only be
possible later in the process
than would be ideal for the
development of Task 3.3
Public Workshop Not Included Mend feels there is a need
for additional community
2744 Lyndale Avenue South
Minneapolis,MN 55408
612.702.2453
www.mendcollaborative.com
DocuSign Envelope ID: C37040DB-9C3A-4D34-9E69-03772DF3EF65
Jan X,2024
feedback prior to the
completion of Task 3.3.An
additional workshop will
increase the value of the
engagement received and
create a greater likelihood of
community support for the
final plan.
Additional Services Compensation:
Additional Services -Labor $11,040
Subtotal $11,040
Reimbursable Budget Travel $2,590
Reimbursable Budget Printing and Materials $1000
Total Fee $14,130
Fees and reimbursable costs shall be a maximum not-to-exceed and billed monthly as a
percentage of work completed or actual costs for additional services and reimbursable
expenses as defined herein.Work performed as part of this proposal will be in accordance
with the following approved rates (see Section D).
Reimbursable expenses are expenditures for the project made by Mend Collaborative in the
interest of the project.Reimbursable expenses include,but are not limited to travel expenses,
costs of printing and reproduction,engagement or other project-related supplies,postage,
services of professional consultants which cannot be quantified at the time of contracting,
and other,similar project–related expenditures.
Mend Collaborative will be compensated in full within thirty (30)days of the receipt of an
invoice.
Hourly Rates for Key Staff:
Name Position Hourly Rate
2744 Lyndale Avenue South
Minneapolis,MN 55408
612.702.2453
www.mendcollaborative.com
DocuSign Envelope ID: C37040DB-9C3A-4D34-9E69-03772DF3EF65
Jan X,2024
Michelle Bright,SITES AP Partner $235
Zakcq Lockrem,AICP Partner $235
Sandy Meulners,PLA Partner $235
Kari Spiegelhalter,PLA Partner $235
Staff Senior Staff $150
Staff Junior Staff $110
Staff Intern $60
Additional rates are available at the clients request.
Exclusions to Scope of Services and Additional Services:
The following services are also excluded from scope unless explicitly included in Section A:
Scope of Work.:
1.Hosting of any website,MailChimp account,or other online resources,including social
media;direct email blasts,online forums,or media advisories or press releases,other
than as outlined in Section A.
2.Attendance at Boards and Commissions meetings and/or City Council and City
Council Committee meetings,other than as outlined in Section A.
3.LEED,SITES,or similar ratings systems documentation and accreditation.
4.Architectural services related to existing buildings.
5.Transportation engineering services or traffic control plans.
6.Preliminary engineering reports.
7.Additional services including but not limited to:
a.Work requested and or authorized by the Client not defined in the ‘Scope of
Work’or revisions and changes to Client approved drawings and the
preparation of alternatives or change orders requested by the Client.
b.Models,special renderings,promotional photography,special printing,special
equipment,special printed reports or publications,maps,and documents
requested by the Client,unless defined in a mutually agreed upon task order.
8.Client shall provide information as required for performance of the work.Mend
Collaborative assumes no responsibility for the accuracy of such information or
services and shall not be liable for errors or omissions therein.Should Mend
Collaborative be required to provide services in obtaining or coordinating compilation
of this information,such services shall be charged as additional services,other than
outlined in Section A.
a.Topography,boundary surveys and Legal descriptions of property
2744 Lyndale Avenue South
Minneapolis,MN 55408
612.702.2453
www.mendcollaborative.com
DocuSign Envelope ID: C37040DB-9C3A-4D34-9E69-03772DF3EF65
Jan X,2024
b.Existing site engineering and utility base information
c.Soils Engineering,Geo-technical,and other Consultant services if required
d.Application and Permit Fees
e.GIS files and data,including taxation data
f.Meeting logistics
g.Printing
Indemnification
To the fullest extent permitted by law,Client shall defend,indemnify and hold harmless the
Consultant,its parent and affiliates (and the officers,directors,employees,agents,and
invitees of any of them),its subcontractors and suppliers of any tier,from and against any and
all liabilities,losses,claims,demands,damages,(including,but not limited to those relating to
personal injury,death,property damage,workers’compensation,natural resource or
environmental liabilities and damages),costs,penalties,assessments,settlement sums,
attorney,consultant or expert fees,however the same may be caused,arising out of any
claims,causes of action,allegations,settlements or proceedings,whether or not litigation is
instituted,from any person or party,including any governmental agency,based on or
incurred in connection with,and to the extent caused by the negligence and/or breach by
Client of this Agreement.
Jurisdiction and Termination:
The validity,interpretation,and performance of this Agreement shall be governed by the laws
of the jurisdiction where the Project is located.Titles,captions,or headings to any provision,
article,etc.,shall not limit the full contents of the same.These articles have the full force and
effect as if no titles existed.If any term or provision of this Agreement is determined to be
invalid,it shall not affect the validity and enforcement of the remaining terms and provisions
of this Agreement.
This Agreement shall be binding upon and inure to the benefit of the respective successors,
assigns and representatives of the parties herein.If the Client should decide to terminate this
Agreement,they shall give Mend Collaborative seven (7)days written notice and shall pay for
all services rendered to the date of termination.Mend Collaborative reserves the right to
terminate this contract upon fifteen (15)day notice if any amount billed to the client is greater
than ninety (90)days past due.
This Agreement shall only be amended or modified by written document executed by
authorized representatives of the Client and Mend Collaborative.This Agreement supersedes
all prior representations and agreements made by the parties regarding the subject matter
2744 Lyndale Avenue South
Minneapolis,MN 55408
612.702.2453
www.mendcollaborative.com
DocuSign Envelope ID: C37040DB-9C3A-4D34-9E69-03772DF3EF65
Jan X,2024
of this Agreement.IN WITNESS WHEREOF,the parties hereto have executed this Agreement
as of the day and year first above written:
Signatures Page:
Client
Signature
Printed Name and Title
Date
Mend Collaborative
Signature
Printed Name and Title
Date
2744 Lyndale Avenue South
Minneapolis,MN 55408
612.702.2453
www.mendcollaborative.com
DocuSign Envelope ID: C37040DB-9C3A-4D34-9E69-03772DF3EF65
Partner
1/24/2024
Zechariah LockremDirectorScott McDonald
1/25/2024
Certificate Of Completion
Envelope Id: C37040DB9C3A4D349E6903772DF3EF65 Status: Completed
Subject: ***Purchasing Approval*** 8147 Downtown Master Plan - Amendment 2
Source Envelope:
Document Pages: 9 Signatures: 5 Envelope Originator:
Certificate Pages: 5 Initials: 1 Christina Dormady
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
christina.dormady@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
1/22/2024 4:39:30 PM
Holder: Christina Dormady
christina.dormady@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Christina Dormady
christina.dormady@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.10
Sent: 1/22/2024 4:42:18 PM
Viewed: 1/22/2024 4:42:25 PM
Signed: 1/22/2024 4:42:48 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
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(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 1/22/2024 4:42:49 PM
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Signed: 1/24/2024 10:54:23 AM
Electronic Record and Signature Disclosure:
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Zechariah Lockrem
zakcq@mendcollaborative.com
Partner
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(None)Signature Adoption: Pre-selected Style
Using IP Address: 63.225.140.1
Sent: 1/24/2024 10:54:25 AM
Viewed: 1/24/2024 10:55:52 AM
Signed: 1/24/2024 10:56:39 AM
Electronic Record and Signature Disclosure:
Accepted: 1/24/2024 10:55:52 AM
ID: 622c6e3f-2174-491a-a016-14056fa9ac1c
Scott McDonald
Scott.mcdonald@cityofdenton.com
Director
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Using IP Address: 198.49.140.10
Sent: 1/24/2024 10:56:41 AM
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Signed: 1/25/2024 5:23:05 PM
Electronic Record and Signature Disclosure:
Accepted: 1/25/2024 5:22:29 PM
ID: 970a80e2-f26e-4904-9c4e-be771208b606
Signer Events Signature Timestamp
Christina Dormady
christina.dormady@cityofdenton.com
Buyer
City of Denton
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(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 1/25/2024 5:23:07 PM
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Signed: 1/26/2024 8:20:29 AM
Electronic Record and Signature Disclosure:
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Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 1/26/2024 8:20:31 AM
Electronic Record and Signature Disclosure:
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Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 1/22/2024 4:42:18 PM
Certified Delivered Security Checked 1/26/2024 8:20:23 AM
Signing Complete Security Checked 1/26/2024 8:20:29 AM
Completed Security Checked 1/26/2024 8:20:31 AM
Payment Events Status Timestamps
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
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