Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: February 20, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with HR Green, Inc., for
engineering review of private development projects for the Development Services Department as set forth
in the contract; providing for the expenditure of funds therefor; and providing an effective date (RFQ 8401
– awarded to HR Green, Inc., in the five (5) year not-to-exceed amount of $12,000,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
The Engineering Development Review is a division of the Development Services Department focused on
the review of private development construction plans reviewing the impact that proposed developments
will have on the City of Denton’s public infrastructure (i.e., water, wastewater, drainage, streets, sidewalks,
parks, etc.). Due to demands on City Engineering staff to manage the increasing volume of City-funded
capital projects, the City conducted a solicitation in 2018 for a third-party review team to manage
engineering review for private development projects. In October 2018, HR Green, Inc. was selected as the
most qualified vendor to provide private development engineering review services for the City of Denton.
Since the initial contract went into effect, HR Green staff have received extensive training on the Denton
Development Code, pertinent state regulations, and the City of Denton’s design criteria, specifications, and
construction details. An additional request for qualifications was issued in 2020 and, again, HR Green was
selected as the most qualified vendor to provide this service. The previous contract will end in February
2024 and approval of this ordinance would extend the relationship with HR Green for an additional five
years.
The Engineering Development Services contract provides up to three onsite facilitators and offsite technical
plan review services to the City of Denton. The agreement is scalable based on application volume and will
be evaluated annually as development activity is monitored.
City of Denton staff would also continue to partner with HR Green to train review staff to familiarize them
with the City Development Code, Criteria Manual, Specifications, and Standard Details. A major benefit
of this contract is HR Green providing dedicated staff to Denton for development review and possessing
the knowledge of how to review the City’s specific needs. This ensures the City can provide consistent
reviews and comments for submitted development plans.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The City of Denton recovers fees related to the project reviews completed by HR Green based on a cost
recovery model. The increase in spending authority for this contract will be recovered through fees charged
back to applicants for the development projects. Additionally included in this ordinance are performance
measures and reporting requirements that ensure the City is recouping the best value for these engineering
services. This includes a notice when charges for projects reach an 80 percent threshold of City fees as well
as onsite engineering staff performing minor project reviews to create more efficiency and a faster
turnaround.
Request for Qualifications (RFQ) for engineering review services was sent to 275 prospective firms,
including 16 Denton firms, for these services. In addition, the RFQ was placed on the Procurement website
for prospective respondents to download, and advertised in the local newspaper. One (1) statement of
qualifications (SOQ) was received. The SOQ was evaluated based on published criteria including
identification and understanding of the City’s requirements, past performance and experience,
qualifications of key personnel, and schedule to complete tasks. Based upon this evaluation, the
recommended award is to HR Green, Inc., and is determined to be the most qualified firm for the City.
NIGP Code Used for Solicitation:
907 - (Service Only) - Architectural
and Engineering Services, Non-
Professional
Notifications sent for Solicitation sent in IonWave: 275
Number of Suppliers that viewed Solicitation in IonWave: 27
HUB-Historically Underutilized Business Invitations sent out: 43
SBE-Small Business Enterprise Invitations sent out: 89
Responses from Solicitation: 1
RECOMMENDATION
Award a contract with HR Green, Inc., for engineering review of private development projects for the
Development Services Department, in a five (5) year not-to-exceed amount of $12,000,000.
PRINCIPAL PLACE OF BUSINESS
HR Green, Inc.
Colleyville, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These services will be funded from Engineering Development Review account 840300.7854. Requisition
#163610 has been entered into the Purchasing software system in the amount of $1,050,000. The budgeted
amount for this item is $12,000,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Presentation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Charlie Rosendahl, 940-349-8452.
Legal point of contact: Marcella Lunn at 940-349-8333.