Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: March 5, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Mann Robinson & Son, Inc., for drainage
infrastructure repair services for the Drainage Department; providing for the expenditure of funds therefor;
and providing an effective date (RFP 8393 – awarded to Mann Robinson & Son, Inc., for one (1) year, with
the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$2,500,000.00). The Public Utilities Board recommends approval (5 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Promote Sustainability and the Environment.
INFORMATION/BACKGROUND
The proposed contract is for assistance with the maintenance and repair of the City of Denton’s stormwater
system. The contract includes:
• Repair and maintenance of underground storm pipe systems, ditches, creeks, and channels
• Repair of stormwater pipes, inlets, manholes, grade ditches, and earthen channels
• Removal of debris
• Dredging of lakes for water storage
• Other maintenance issues related to drainage an needed.
The contractor will be responsible for hauling and disposing of the materials and shall follow the current
City of Denton Standard Construction Specification and Details.
The contract will help relieve some of the maintenance and repair work currently done by in-house crews,
allowing crews to focus on the new Stormwater Master Plan needs. Additionally, as more inspections are
performed by in-house crews, more issues will be identified. The contract will allow the City to keep up
with increased maintenance needs. Early detection and maintenance will help reduce higher costs related to
failures and flooding.
Project Description Estimated 5-Year Expenditure
Year 1 Maintenance $500,000
Year 2 Maintenance 500,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Year 3 Maintenance 500,000
Year 4 Maintenance 500,000
Year 5 Maintenance 500,000
Total $2,500,000
Request for Proposals was sent to 582 prospective suppliers, including 38 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. One (1) proposal was received, and references were checked to ensure the vendor
could provide the services requested in the Scope of Work. The proposal was evaluated based on published
criteria including schedule, compliance with specifications, probable performance, and price. A Best and
Final Offer (BAFO) was requested from the firm. The department is awarding the contract to Mann
Robinson & Son, Inc.
NIGP Code Used for Solicitation:
913 - (Service Only) - Construction
Services, Heavy (Incl. Maintenance
and Repair Services)
Notifications sent for Solicitation sent in IonWave: 582
Number of Suppliers that viewed Solicitation in IonWave: 22
HUB-Historically Underutilized Business Invitations sent out: 56
SBE-Small Business Enterprise Invitations sent out: 189
Responses from Solicitation: 1
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 26, 2024, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Mann Robinson & Son, Inc., for drainage infrastructure repair services for the
Drainage Department, in a one (1) year, with the option for four (4) additional one (1) year extensions, in
the total five (5) year not-to-exceed amount of $2,500,000.
PRINCIPAL PLACE OF BUSINESS
Mann Robinson & Son, Inc.
Aubrey, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
The contractor service will be funded from Wastewater-Drainage Outside Contract Services account
640700.6545. The products will be funded through the user department’s budget on an as-needed basis
using OR #163452 The budgeted amount for this item is $2,500,000. The City will only pay for services
rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Stephen Bonner, 940-349-7197.
Legal point of contact: Marcella Lunn at 940-349-8333.