Exhibit 1 - Agenda Information Sheet - Amend 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: March 5, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a contract between the City of Denton and Genuine Parts
Company, dba NAPA Auto Parts, amending the contract approved by City Council on January 28, 2020, in
the not-to-exceed amount of $20,000,000.00; and said first amendment to continue the purchase of products
and services for the on-site parts facility for the Fleet Services Department; providing for the expenditure
of funds therefor; and providing an effective date (File 7136 – providing for an additional first amendment
expenditure amount not-to-exceed $5,000,000.00, with the total contract amount not-to-exceed
$25,000,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
In January 2020, Genuine Parts Company, dba NAPA Auto Parts was awarded the City contract for the
supply of a variety of parts needed to maintain over 1,300 vehicles and equipment by all City departments.
Since signing this contract, the cost of parts has increased by 10.5% exhausting the contract expenditure
faster than expected. The additional funds will allow the City to take this contract to the end of its scheduled
life.
Pricing obtained through Sourcewell Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 28, 2020, City Council approved the vehicle parts and supplies contract with Genuine Parts
Company, DBA NAPA Auto Parts (Ordinance 20-198).
On January 28, 2020, City Council approved the interlocal agreement with Sourcewell (Ordinance 20-197).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award Amendment No. 1 with Genuine Parts Company, dba NAPA Auto Parts, to continue the purchase
of products and services for the on-site parts facility for the Fleet Services Department, in a not-to-exceed
amount of $5,000,000, for a total amended contract amount of $25,000,000.
PRINCIPAL PLACE OF BUSINESS
Genuine Parts Company, dba NAPA Auto Parts
Coppell, TX
ESTIMATED SCHEDULE OF PROJECT
This contract expires on January 28, 2025.
FISCAL INFORMATION
These services will be funded from Fleet Services Operating budget and charged back to operating
departments on an as-needed basis. Requisitions will be entered into the Purchasing software system on an
as-needed basis. The City will only pay for services rendered and is not obligated to pay the full contract
amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tom Gramer, 940-349-7467.
Legal point of contact: Marcella Lunn at 940-349-8333.