Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: March 5, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Peruna Glass, Inc. dba Glass Doctor of North Texas,
for the replacement and repair of glass for various City assets for the Fleet Services Department; providing
for the expenditure of funds therefor; and providing an effective date (RFP 8412 – awarded to Peruna Glass,
Inc. dba Glass Doctor of North Texas, for three (3) years, with the option for two (2) additional one (1) year
extensions, in total five (5) year not-to-exceed amount of $500,000.00).
STRATEGIC ALIGNMENT
This action supports the Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The Request for Proposal is for automotive glass services for various City Fleet assets maintained by the
City of Denton Fleet Services. The glass services will be performed on an as-needed basis to assist the City
with glass replacements, installations, and sealant to maintain the operational condition of all City-owned
Fleet assets. This service will include service calls that will allow Fleet Services staff to immediately address
customer concerns and repairs needed to all Fleet assets. The Fleet Department cannot do this work
internally and due to the complexity and frequency of this task, a contracted vendor will provide more
reliable and quality services to the City.
Request for Proposals was sent to 723 prospective suppliers, including 68 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Two (2) proposals were received, references were checked, and proposals were
evaluated based upon published criteria including schedule, compliance with specifications, probable
performance, and price. Best and Final Offers (BAFO) were requested from the top firm. Based upon this
evaluation, Peruna Glass, Inc. dba Glass Doctor of North Texas was ranked the highest and determined to
be the best value for the City.
NIGP Code Used for Solicitation: 910, 928, and 962
Notifications sent for Solicitation sent in IonWave: 723
Number of Suppliers that viewed Solicitation in IonWave: 10
HUB-Historically Underutilized Business Invitations sent out: 90
SBE-Small Business Enterprise Invitations sent out: 293
Responses from Solicitation: 2
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Peruna Glass, Inc., dba Glass Doctor of North Texas, for the replacement and repair
of glass for various City assets for the Fleet Management Department, in a three (3) year, with the option
for two (2) additional one (1) year extensions, in total five (5) year not-to-exceed amount of $500,000.
PRINCIPAL PLACE OF BUSINESS
Peruna Glass, Inc., dba Glass Doctor of North Texas
Carrolton, TX
SUSTAINABILITY MEASURES
When replacing or repairing glass, the City will use the most cost-effective and efficient parts available.
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from both operating and vehicle Motorpool funds. Requisitions will be
entered on an as-needed basis. The budget amount for this item is $500,000. The City will only pay for
services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tom Gramer, 940-349-7467.
Legal point of contact: Marcella Lunn at 940-349-8333.