Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: April 2, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Strong Data, Inc., for scalehouse software and
hardware for the Solid Waste and Recycling Department, which is the sole provider of this software, in
accordance with Texas Local Government Code 252.022, which provides that procurement of commodities
and services that are available from one source are exempt from competitive bidding, and if over $50,000,
shall be awarded by the governing body; providing for the expenditure of funds therefor; and providing an
effective date (File 8431 – awarded to Strong Data, Inc., for one (1) year, with the option for four (4)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $339,080.85). The
Public Utilities Board recommends approval (5 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
On April 20, 2021, through a competitive Request for Proposal (RFP) and evaluation process, the Solid
Waste and Recycling Department identified a software solution offered by Strong Data Inc., to replace the
previous outdated scalehouse transaction system.
Through a separate project to enhance the Landfill scalehouse, infrastructure, and approaching roads, the
need arose to enhance the Strong Data system, currently in place. Enhancing the Strong Data system will
include upgrades, and additional transaction-automated kiosks, with cameras, voice communication, and
credit card readers. The upgraded and additional kiosks will require technology infrastructure, connecting
the interior operating stations to the communication room, then dispersed to landfill scales transaction
kiosks, including cameras, and traffic control devices.
Strong Data technology products are designed to handle all the landfill scale transactions, including any
other commodity transactions at the landfill site, and are currently used at the Home Chemical Collections
and Compost sales.
Strong Data can be used for future local and remote weight/revenue-generating sites (i.e. transfer stations,
drop-off stations, SSO organics facility, etc.)
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Strong Data Inc. has accelerated the transaction process and, therefore, has reduced customer wait times.
Accelerating transaction times generates additional revenue, manages traffic with efficacy, and reduces or
eliminates safety concerns by keeping drivers and customers in the vehicle for the entire transaction process.
Technology Upkeep and Modernization
The interior and exterior of the current building are outdated, and new technology has been merged with
outdated technology. With this sole source contract, and assistance from Strong Data, the outdated
building’s technology will be renovated to accommodate the new and expanding technologies, consisting
of automated, unattended kiosks to process transactions more efficiently.
Section 252.022 of the Local Government Code provides that procurement of sole source commodities and
services are exempt from competitive bidding, if over $50,000, shall be awarded by the governing body.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 25, 2024, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award with a contract to Strong Data Inc., for scalehouse software and hardware for the Solid Waste and
Recycling Department, in a one (1) year, with the option for four (4) additional one (1) year extensions, in
a total five (5) year not-to-exceed amount of $339,080.85.
SUSTAINABILITY MEASURES
With the enhancements to the landfill scale transaction and infrastructure system, traffic will flow smoother,
waiting lines will be less, therefore, greenhouse gas emissions will be less, addressing the concerns on air
quality and public health, as well as increasing revenue. Promoting growth and upgrading infrastructure to
ensure the ever-growing community needs to dispose of solid waste, green waste collections, and recycling.
PRINCIPAL PLACE OF BUSINESS
Strong Data, Inc.
Austin, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items and services will be funded from Solid Waste & Recycling account 660904595.1365.40100.
Requisition # 163983 has been entered into the Purchasing software system in the amount of $105,079.20.
The budgeted amount for this item is $339,080.85.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Arturo (Art) Garcia, 940-349-8021.
Legal point of contact: Marcella Lunn at 940-349-8333.