Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: April 2, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with T.G. Whitton Company, for welding and fabrication
services for various City of Denton Departments; providing for the expenditure of funds therefor; and
providing an effective date (RFP 8437 – awarded to T.G. Whitton Company, for one (1) year, with the
option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$600,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
This bid is to establish an annual agreement for fabrication and welding services on an as-needed basis to
supplement the Fleet Services Department with repairs, retrofitting, and custom fabrication of parts and
weldments on City vehicles and equipment. This bid may be used with other departments within the City
of Denton as needed during the five years.
This bid will be utilized for heavy gauge structural repairs, loader and excavator bucket repair, trailer
frame, jack and hitch repair or replacement, refuse truck body repair, and any safety-sensitive welding
repair requiring a certified welder. The bid amount covers anticipated work requirements on all City of
Denton department assets as needed during the five (5) year period.
T.G. Whitton Company has provided services to the City for many years, providing exceptional quality,
low cost, and quick response. They also have the rare ability to repair all types of refuse collection bodies
and equipment.
Project Description Estimated 5-Year Expenditure
Historical Spend (Five Years) $400,000
Contingency (due to increase in rates) 200,000
Total $600,000
Request for Proposals was sent to 838 prospective suppliers, including 65 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Three (3) proposals were received, references were checked, and proposals were
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
evaluated based upon published criteria including work plan, compliance with specifications, probable
performance, and price. Best and Final Offers (BAFO) were requested from all firms. Based upon this
evaluation, T.G. Whitton Company was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 914, 928, and 929
Notifications sent for Solicitation sent in IonWave: 838
Number of Suppliers that viewed Solicitation in IonWave: 6
HUB-Historically Underutilized Business Invitations sent out: 85
SBE-Small Business Enterprise Invitations sent out: 281
Responses from Solicitation: 3
RECOMMENDATION
Award a contract with T.G. Whitton Company, for welding and fabrication services for various City of
Denton Departments, in a one (1) year, with the option for four (4) additional one (1) year extensions, in
the total five (5) year not-to-exceed amount of $600,000.
PRINCIPAL PLACE OF BUSINESS
T.G. Whitton Company
Valley View, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from the Fleet Services operating account. Requisitions will be entered on
an as-needed basis. The budgeted amount for this item is $600,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Marcella Lunn at 940-349-8333.