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DFW International Airport-2247-Award/Ordinance/Pricing . r/ \Y~ORDINANCE NO ENTERED QL~y AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE AN DFW INTERNATIONAL AIRPORT TO INTERLOCAL AGREEMENT WITH VARIOUS DFW INTERNATIONAL AIRpORT AUTHORIZE PARTICIPATION IN CONTRACTS FOR THE PURCHASE OF VARIOUS GOODS DID SERVICES, DECLARING AUTHORIZING THE EXIT LE #224'] OINTERDLOCAL AGREEMENT WITH DFW AN EFFECTIVE DATE INTERNATIONAL AIRPORT) THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the City Manager Land incorporated byt eferenceehereantached agreement, a copy of which is attached hereto SECTION II That the ty~Manager i s auand thorized services expend funds pursuant to the agreement for the purchase of SECTION III That this ordinance shall become effective immediately upon its passage and approval d PASSED AND APPROVED this the 2? = day of 1999 JAC ER, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY BY AP OVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BY L'~ c DFW AIRPORT - INTERLOCAL ORDINANCE Resolution No. 99-05-135 Dated May 5, 1999 1 • INTERLOCAL COOPERATIVE PURCHASING AGREEMENT AIRPORT OARD AND THE CITY OF BETWEEN EEN DF DFW INTERNATIONAL DENTON,TX STATE OF TEXAS COUNTY OF DENTON THIS AGREEMENT is made City Denton, State of Texas, and the DFW Internthe atio nal day of MAY, AirpoBoard 9 each referred to as participating governments. WHEREAS, the respective participating governments are authorized by the Interlocal Cooperation Act, V.T.C.A. Government Code, Chapter 791, to enter into joint contracts and agreements for the performance of governmental functions and services including administrative functions normally associated with the operation of government such as purchasing of necessary materials and supplies; WHEREAS, it is the desire of the aforesaid participating governments to comply with and further the policies and purpose of the Interlocal Cooperation Act; WHEREAS, the participating governments cannot normally obtain the best possible purchase price for materials and supplies acting individually and without • cooperation; and WHEREAS, deemed in the best intrests of all a mutually satisfactory agreement for the purchase of that said governments do enter certain materials and supplies; WHEREAS, the parties, in performing governmental functions or in paying for the performance of governmental functions hereunder shall make that performance or those payments from current revenues legally available to that party; NOW, THEREFORE, the parties hereto, in consideration of the mutual covenants and conditions contained herein and pursuant to the authority permitted under the Interlocal Cooperation Act, promise and agree as follows: 1. Purpose The purpose of this Agreement is to authorize participation of the City of Denton in various DFW International Airport Board contracts for the purchase of various goods and services. Participation in this cooperative program will be highly beneficial to the taxpayers of the City of Denton through anticipated savings to be realized. • II. Duration of Agreement This Agreement shall be in effect from the date of execution until terminated by either party to the agreement. III. Relationship of Parties It is agreed that the City of Denton, in receiving products and/or services specified in this agreement, shall act as an independent purchaser and shall have control of its needs and the manner in which they are acquired. Neither the City of Denton, its agents, employees, volunteer help nor any other person operating under this contract shall be considered an agent or employee of DFW International Airport Board and shall not be entitled to participate in any pension plans or other benefits that DFW International Airport Board provides its employees. Nothing in this agreement shall prevent any participating government from • accepting and awarding bids for commodities subject to this agreement individually and in its own behalf. Tom D. Shaw, C.P.M., Purchasing Agent, is hereby designated as the official representative to act for the City of Denton in all matters relating to this agreement. IV. Purchase of Goods and Services by DFW International bids and competitive propo aBoard All products and services rnine procured in accordance with procedures governing competitive The participating government will be able to purchase from those contracts established by DFW International Airport Board where notice has been given in the specifications and successful bidder has accepted terms for Cooperative Purchasing Agreements for local governments. The participating governments hereto agree that the ordering of products and services through this agreement shall be their individual responsibility and that the successful bidder or bidders shall bill each participating government directly. The participating governments agree to pay successful bidders directly for all • products or services received from current revenues available for such purchase. Each participating government shall be liable to the successful bidder only for products and services ordered by and received by it, and shall not by the execution of this agreement assume any additional liability. Board DFW International Airport does not warrant and is not responsible for the quality or delivery of products or services from successful bidder. The participating government shall receive all warranties provided by successful bidder for the products or services purchased. In the event that any dispute arises between individual participating government and a successful bidder, the same shall be handled by and between the participating government body and the bidder. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers thereon the day and the year first above written. DFW INTERNATIONAL AIRPORT BOARD CITY OF DENTON • 906::!~ Mi 01gere ipl By' Ci Approved by Council. March 2, 1999 Ordinance No. #99-064 Ar + AMI Jeffrey P. Vegan Lea I I as /Fort Worth International Airport Exccutivc Director p May 17, 1999 C~ Cl. Eri4 Mr. Tom Shaw, C.P.M. Purchasing Agent City of Denton Purchasing Division 901-B Texas Street Denton, Texas 76201 RE: Interlocal Agreement Dear Mr. Shaw: Enclosed are the two original signed Interlocal Agreement documents per your request. If you have any further questions or comments, please feel free to contact me at 972/574-1105. • ank yo - Herb Miller, Jr., CPPO CPPB Purchasing Agent , Procurement & Materials Management Department • Administrative Ottices ,t 3200 East Airfield Drive t Post Office Drawer 619428 * DFW Airport, Texas 75261-9428 * 972/574-60(K) Resolution No. 99-05-135 Dated May b, 1999 INTERLOCAL COOPERATIVE PURCHASING AGREEMENT BETWEEN DFW INTERNATIONAL AIRPORT BOARD AND THE CITY OF DENTON,TX STATE OF TEXAS COUNTY OF DENTON THIS AGREEMENT is made on the 6th day of MAY, 1999, between the City of Denton, State of Texas, and the DFW International Airport Board; each referred to herein as participating governments. WHEREAS, the respective participating governments are authorized by the Interlocal Cooperation Act, V.T.C.A. Government Code, Chapter 791, to enter into joint contracts and agreements for the performance of governmental functions and services including administrative functions normally associated with the operation of government such as purchasing of necessary materials and supplies; WHEREAS, it is the desire of the aforesaid participating governments to comply with and further the policies and purpose of the Interlocal Cooperation Act; WHEREAS, the participating governments cannot normally obtain the best possible purchase price for materials and supplies acting individually and without cooperation; and WHEREAS, it is deemed in the best interests of all participating governments that said governments do enter into a mutually satisfactory agreement for the purchase of certain materials and supplies; WHEREAS, the parties, in performing governmental functions or in paying for the performance of governmental functions hereunder shall make that performance or those payments from current revenues legally available to that party; NOW, THEREFORE, the parties hereto, in consideration of the mutual covenants and conditions contained herein and pursuant to the authority permitted under the Interlocal Cooperation Act, promise and agree as follows: 1. Purpose The purpose of this Agreement is to authorize participation of the City of Denton in various DFW International Airport Board contracts for the purchase of various goods and services. Participation in this cooperative program will be highly beneficial to the taxpayers of the City of Denton through anticipated savings to be realized. • • II. Duration of Agreement This Agreement shall be in effect from the date of execution until terminated by either party to the agreement. III. Relationship of Parties It is agreed that the City of Denton, in receiving products and/or services specified in this agreement, shall act as an independent purchaser and shall have control of its needs and the manner in which they are acquired. Neither the City of Denton, its agents, employees, volunteer help nor any other person operating under this contract shall be considered an agent or employee of DFW International Airport Board and shall not be entitled to participate in any pension plans or other benefits that DFW International Airport Board provides its employees. Nothing in this agreement shall prevent any participating government from accepting and awarding bids for commodities subject to this agreement individually and in its own behalf. Tom D. Shaw, C.P.M., Purchasing Agent, is hereby designated as the official representative to act for the City of Denton in all matters relating to this agreement. IV. Purchase of Goods and Services A-11-products-md-services-shalliye-procured-by-DFW-Internationai Airport-Board - - - - - in accordance with procedures governing competitive bids and competitive proposals. The participating government will be able to purchase from those contracts established by DFW International Airport Board where notice has been given in the specifications and successful bidder has accepted terms for Cooperative Purchasing Agreements for local governments. The participating governments hereto agree that the ordering of products and services through this agreement shall be their individual responsibility and that the successful bidder or bidders shall bill each participating government directly. The participating governments agree to pay successful bidders directly for all products or services received from current revenues available for such purchase. Each participating government shall be liable to the successful bidder only for products and services ordered by and received by it, and shall not by the execution of this agreement assume any additional liability. Board DFW International Airport does not warrant and is not responsible for the quality or delivery of products or services from successful bidder. The participating government shall receive all warranties provided by successful bidder for the products or services purchased. In the event that any dispute arises between individual participating government and a successful bidder, the same shall be handled by and between the participating government body and the bidder. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers thereon the day and the year first above written. DFW INTERNATIONAL AIRPORT BOARD CITY OF DENTON c ' By; Mi hael e Ci M ger Approved by Council: March 2, 1999 Ordinance No. #99-064 CITY OF DENTON TEXAS PURCHASING DIVISION • 901-B TEXAS STREET • DENTON, TEXAS 76201 940-349-7100 • DFW METRO 817-267-0042 • FAX 940-349-7302 March 9, 1999 Mr. Herb Miller D/FW Intl. Airport P.O. Box 619428 D/FW Airport, TX 75261-9428 REF: INTERLOCAL AGREEMENT Dear Herb: Enclosed are four original signed Interlocal Agreement documents for your execution, along with copies of the City of Denton ordinance 999-064. Please return two original sets to my attention as soon as your Board of Directors approves the agreement. Thanks for your help on this project. Let me know if you will need any other information. Sincerely, Tom D. Shaw, C.P.M. Purchasing Agent 3136.DOC i "Dedicated to Quality Service" II. Duration of Agreement This Agreement shall be in effect from the date of execution until terminated by either party to the agreement. III. Relationship of Parties It is agreed that the parties, in receiving products and/or services specified in this agreement, shall act as an independent purchaser and shall have control of its needs and the manner in which they are acquired. Neither parry is an agent, employee or joint enterprise of the other, and each party is responsible for its own actions, forbearance, negligence and deeds, and for those of its agents or employees, in conjunction with the utilization and/or cooperative solicitation of any Supplier Agreement obtained in accordance with Texas law. Parties shall notify all participating entities of available contracts to include terms of contract, commodity cost, contact names and addresses, and shall keep participating parties informed of all changes to the Cooperative Purchasing list of contracts. Nothing in this agreement shall prevent any participating parry from accepting and awarding bids for commodities subject to this agreement individually and in its own behalf. Tom D. Shaw, C.P.M., Purchasing Agent is hereby designated as the official representative to act for the City of Denton in all matters relating to this agreement. ~ is her by designated as the official representative to act for ' + in all matters relating to this agreement. IV. Purchase of Goods and Services All products and services shall be procured in accordance with procedures governing competitive bids and competitive proposals. The parties will be able to purchase from those contracts established by the other where notice has been given in the specifications and successful bidder has accepted terms for Cooperative Purchasing Agreements for local governments. The parties hereto agree that the ordering of products and services through this agreement shall be their individual responsibility and that the successful bidder or bidders shall bill each party directly, or as deemed advantageous to both parties. • The parties agree to pay successful bidders or anticipating governments directly for all products or services received from current revenues available for such purchase. Each party shall be liable to the successful bidder only for products and services ordered by and received by it, and shall not by the execution of this agreement assume any additional liability. Parties do not warrant and are not responsible for the quality or delivery of products or services from successful bidder. The participating parties shall receive all warranties provided by successful bidder for the products or services purchased. In the event that any dispute arises between individual parties and a successful bidder, the same shall be handled by and between the participating party's governmental body and the bidder. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers thereon the day and the year first above written. (CONTRACTING ENTITY) CITY OF DENTON By: By: eorge Cam ell City Manager APPROVED AS TO FORM: CITY ATTORNEY CITY OF DENTON, TEXAS BY: