24-651 - 8495 - Ordinance ExecutedORDINANCENO. 24-651
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL
CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTh\C'T
WITH FRAZER, LTD, THROUGH THE BUY BOARD COOPERATIVE PURCHASING
NETWORK CONTRACT NUMBER 650-21, AND THROUGH THE HOUSTON-
GALVESTON AREA COUNCIL OF GOVERNMENTS (H-GAC) COOPERATIVE
PURCHASING PROGRAM CONTRACT NUMBERS AMIO-20 & AMIO-23. FOR THE
PURCHASE OF AMBULANCES FOR THE FLEET SERVICES DEPARTMENT;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN
EFFECTIVE DATE (FILE 8495 – AWARDED TO FRAZER, LTD, FOR ONE (1) YEAR,
WITH THE OPTION FOR FOUR (4) ADDITIONAL ONE (1) YEAR EXTENSIONS, IN THE
TOTAL FIVE (5) YEAR NOT-TO-EXCEED AMOUNT OF $4,200,000.00).
WHEREAS, pursuant to Ordinance 2005-034, the Buy Board Cooperative Purchasing
Network has solicited, received, and tabulated competitive bids for the purchase of necessary
materials, equipment, supplies, or services in accordance with the procedures of state law and
city ordinances; and
WHEREAS, pursuant to Ordinance 1995-107, the Houston-Galveston Area Council of
Governments (H-GAC) Cooperative Purchasing Program has solicited, received, and tabulated
competitive bids for the purchase of necessary materials, equipment, supplies, or services in
accordance with the procedures of state law and city ordinances; and
WHEREAS, the City Manager, or a designated employee, has reviewed and
recommended that the herein described materials, equipment, supplies, or services can be
purchased by the City through the Buy Board and Houston-Galveston Area Council of
Govemments (H-GAC) programs at less cost than the City would expend if bidding these items
individually; and
WHEREAS, this procurement was undertaken as part of the City’s governmental
function; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of
funds to be used for the purchase of the materials, equipment, supplies, or services approved and
accepted herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The items shown in the “File Number” referenced herein and on file in the
office of the Purchasing Agent, are hereby accepted and approved as being the lowest
responsible bids for such items:
FILE
NUMBER VENDOR AMOUNT
8495 Frazer, LTD $4,200,000.00
SECTION 2. By the acceptance and approval of the items set forth in the referenced file
number, the City accepts the offer of the persons submitting the bids to Buy Board and Houston-
Galveston Area Council of Governments (H-GAC) for such items and agrees to purchase the
materials, equipment, supplies, or services in accordance with the terms, conditions,
specifications, standards, quantities, and for the specified sums contained in the bid documents
and related documents filed with Buy Board and Houston-Galveston Area Council of
Governments (H-GAC) and the purchase orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted
items set forth in the referenced file number wish to enter into a formal written agreement as a
result of the City’s ratification of bids awarded by Buy Board and Houston-Galveston Area
Council of Governments (H-GAC), the City Manager, or their designated representative, is
hereby authorized to execute the written contract which shall be attached hereto; provided that
the written contract is in accordance with the terms, conditions, specifications, and standards
contained in the Proposal submitted to Buy Board and Houston-Galveston Area Council of
Governments (H-GAC), and the quantities and specified sums contained in the City’s purchase
orders and related documents referenced herein are approved and accepted.
SECTION 4. The City Council of the City of Denton hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of
Denton under this ordinance to the City Manager of the City of Denton, or their designee.
SECTION 5. By the acceptance and approval of the items set forth in the referenced file
number, the City Council hereby authorizes the expenditure of funds therefor in the amount and
in accordance with the approval purchase orders or pursuant to a written contract made pursuant
thereto as authorized herein.
SECTION 6. This ordinance shall become effective immediately upon its passage and
approval.
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the following vote n - a :
Aye
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42
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Nay Abstain Absent
Mayor Gerard Hudspeth:
Vicki Byrd, District 1 :
Brian Beck. District 2:
Paul Meltzer. District 3 :
Joe Holland. District 4:
Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
PASSED AND APPROVED this the aD daY of Qpr\ I _, 2024.
SPETH, MAYOR
ATTEST:
JESUS SALAZAR, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
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By • and Groups. ou=General
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