Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: April 2, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Frazer, LTD, through the Buy Board Cooperative
Purchasing Network Contract Number 650-21, and through the Houston-Galveston Area Council of
Governments (H-GAC) Cooperative Purchasing Program Contract Numbers AM10-20 & AM10-23, for
the purchase of ambulances for the Fleet Services Department; providing for the expenditure of funds
therefor; and providing an effective date (File 8495 – awarded to Frazer, LTD, for one (1) year, with the
option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$4,200,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The City of Denton Fleet Services Department has identified six (6) ambulances that will end their service
life in the next five (5) years. The acquisition of new ambulances is accomplished through the coordinated
efforts of Fleet Services and the Fire Department staff to ensure emergency vehicles and equipment are
acquired and replaced promptly. Efficient replacement enhances the safe and efficient response capability
of the Denton Fire Department. Ambulances are replaced based on a 10-point scale that takes into account
asset age, maintenance costs, and mileage. Assets purchased on this contract will be used by the Fire
Department for the health and welfare of Denton residents and visitors. Frazer, LTD provides a turn-key
solution for the City’s ambulance purchases.
Fleet Services anticipates purchasing two (2) replacement vehicles per year over the life of the five (5) year
contract. The requested amount will take into consideration market price increases and any unforeseen
emergency replacements of the vehicles.
Contract Usage Projected Expenditures
Scheduled Vehicle Replacements $3,800,000
Contingency 400,000
Total $4,200,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Pricing obtained through the Buy Board Cooperative Purchasing Network and Houston-Galveston Area
Council of Governments (H-GAC) Cooperative Purchasing Program have been competitively bid and meet
the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
On June 6, 1995, City Council approved the interlocal agreement with the H-GAC Cooperative Purchasing
Network (Ordinance 1995-107).
RECOMMENDATION
Award a contract with Frazer, LTD, for the purchase of ambulances for the Fleet Services Department, in
a one (1) year, with the option for four (4) additional one (1) year extensions, in a total five (5) year not-to-
exceed amount of $4,200,000.
PRINCIPAL PLACE OF BUSINESS
Frazer, LTD
Houston, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded through Capital Fund accounts. Requisitions will be entered on an as-needed
basis. The budgeted amount for this item is $4,200,000. The City will only pay for services rendered and is
not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Cooperative Pricing Sheets
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Marcella Lunn at 940-349-8333.